File Management

Part 1: Google Drive Shared Class Folder 

• Create a folder in Google Drive for work for this class. Rename it Last Name, First Name/ IT (example: Smith, Bill/ IT) . . . the spelling and capitalization and spacing must model the sample.

• Go to Share setting and share by putting in Mr. Spaeth (tspaeth@oceanschools.org) or Mr. Ryan's email (tryan@oceanschools.org) and make sure the share setting says he can edit. 

• Once it is created, open it and create 2 folders inside it. Name one of them MP1 and the other MP2 You do not need to "Share" these as they pick up the same share settings of the folder they are in. 

• Drag and drop anything for this class that is not in the Google Classroom folder into your most current MP1 folder. Future work for this class should go in the folder for the marking for that folder. 

  • Did you create any documents in your drive for this class already? Move it to the new folder.

***Important: Do not change or delete anything in your "Classroom" folder on Google Drive; this folder links to Google Classroom and stores all documents found in your individual Google Classrooms.

Side note:

Did you know you can chat in any shared document with your fellow students?

An introduction to On-line Collaboration with Google

Does your newly created IT folder structure look similar to the picture below? If not fix it. (Don't put my name, put yours!)

Part 3: Create HS Subject Folders in Google Drive

• DO NOT delete the folder CLASSROOM -- IT IS YOUR GOOGLE CLASSROOM FOLDER for all teachers that use Google Classroom. 

• Create other subject folders for classes you have work for in Google Drive and drop existing 9th Grade files in them that you have done since the school year started. 

  • For example you might have work from your English class. Create a folder named English and then move work there.

• Note: If you are looking for work in the Classroom folder you must make a copy of the file you are moving first and then move the copy or it may cause problems.

• Create a OTHS folder and then a 9th Grade folder inside it and move all you 9th grade folders into it. So you would put English, Science, History, and your new IT folder in there.

  • Every new year add new folders to your OTHS folder to stay organized. IE: 10th Grade, 11th Grade, etc

Part 4: Find your Digital Portfolio

• • You most likely created a Digital Portfolio website in Middle school. Find it.

    • Use the search bar at the top. Try typing in portfolio or just selecting under type: Sites.

      • When you find it you can right click on it to show folder location. 

  • Make sure it is in a folder called Your Name Digital Portfolio. If it is not, either rename the folder it is in or create that folder and move all related material into it.

  • If you cannot find your portfolio just create a new folder and website inside it for now.

    • Name your website the same as the folder it is in, Your Name Digital Portfolio.

  • Make sure the folder (with the site inside it) is moved directly into My Drive and not inside any other folders.

  • Click share on this folder, go to Get link box,  Click change, and select Anyone with a link.

    • Make sure it is View Only on the right side of the box

    • If this is not done your website will not work. 

  • Is everything on your website located in your Digital Portfolio folder?

    • If it is not your website will not work.

    • We will spend time fixing this in a future class.

Double check and make sure you shared you Digital Portfolio folder properly.