General Data Protection Regular (GDPR) and Freedom of Information (FOI)

The General Data Protection Regulation (GDPR) is a data privacy law that outlines the rights individuals have regarding their personal information processed by organisations and sets out how such organisations must handle personal data.

The Trust has engaged the services of Satswana Limited, a local organisation providing Data Protection Officer (DPO) services to schools, to ensure compliance with the General Data Protection Regulation 2016 and the Data Protection Act 2018.

Satswana Limited is the registered Data Protection Officer for the Trust with the Information Commissioner’s Office (ICO). Our ICO registration reference is ZA792813. When a school joins the Weydon Multi Academy Trust, its details are added to our ICO registration. The named DPO Officer is Colin Howard.

The contact details for the Data Protection Officer are as follows:
Satswana Limited
Suite G12, Ferneberga House
Alexandra Road
Farnborough
Hampshire
GU14 6DQ
Email: info@satswana.com
Telephone: 01252 759177

Please ensure that you mention Weydon Multi Academy Trust and the relevant school name in all communications.

These contact details should be included on the school website, along with a link to the GDPR information page on the Trust website.

Schools may receive requests under the Freedom of Information Act and Subject Access Requests. When such requests are received, advice should be sought from Satswana Limited regarding the appropriate procedures for handling them. Satswana provides a comprehensive support service as part of the agreement the Trust has with them.

Schools are required to maintain records of these requests and to provide the Trust with an annual summary, using the format supplied to them.

As part of their service, Satswana also offers GDPR audits to Trust schools. This involves a member of their team visiting the school to conduct a review of personal data documentation and arrangements. Following the visit, recommendations may be made to ensure the school remains compliant with data protection regulations. Schools joining the Trust are usually invited to arrange such a visit within their first year as partner schools.

In addition to the advice and support provided by Satswana, the Weydon Multi Academy Trust has a suite of GDPR policies to support compliance. These include Fair Processing Notices, also known as Privacy Notices, which are available on the Trust’s website.

For further information regarding other GDPR policies, please contact the Trust via email at gdpr@weydonmat.co.uk