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Usually when placing orders, you would order a quantity of a single item - for example, 10 red A4 notebooks.
However you can also raise Value reducing orders (VROs) these are particularly useful for larger Library book, food orders which may be delivered in installments or contracts where the value may change each month.
These orders always have a quantity of 1 and a total value against them.
For Library Book Web orders i.e. Browns and Peters Create your basket online in the normal way however, before placing the order you will need the spend to be approved.
Start raising a Requisition as usual
In the Stock Field, Type V this will populate a V_xxxxxxPRF code in the Stock Field, you can them complete the Description Field with Book Order.
The quantity will default to 1 and the Price should be entered as the total value of your book order (as shown in your online basket).
Please also add ‘Ordered by School/College’ to the reference field, to ensure order is not duplicated.
Please do not submit your online order until you have received confirmation from WMAT Finance that your order has been fully approved and you will then by provided with a Purchase Order Number that should be annotated on your order.
If you have any problems or queries reagrding Value Reducing Orders, please email Finance@wmat.org.uk
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