How To Use Credit Cards

There are generally two types of Credit Card spend within schools:

1. When schools are unable to find their required goods through an existing supplier and the purchase needs to be placed through a online web order which requires immediate payment, you should raise a REQ to pre-authorise the spend and once approved, WMAT Finance will place the orders centrally and pay on their Credit Cards (unless we advise you otherwise).
   Please Raise a REQ as usual, selecting the supplier “Credit Card Purchases (School Name)” 

• Add ‘Online Order’ in the reference field. 

• In the description field paste the website item link for each item completing the quantity, price and coding as usual.

2. When emergency purchases need to be made in school outside of WMAT Finances’ office hours, the credit card(s) held in the school may be used.
   Please Raise a REQ as usual, selecting the supplier “Credit Card Purchases (School Name)”

• Add ‘Paid by Credit Card xxx’ (xxx is the CC holders initials) in the reference field

• In the description field paste the website item link for each item completing the quantity, price and coding as usual

• Attach all documentation relating to the spend i.e. receipts, VAT invoices and order confirmations prior to posting your REQ. 

• This REQ will now go through the normal authorisation process.