IRIS/PSF have now developed a facility where Amazon Orders can now be placed directly through IRIS Financials Purchasing.
(please note the excludes orders for Physical Gift Cards where Amazon require immediate payment, for these please raise a REQ as usual on the Amazon Supplier)
Log into IRIS Financials Purchasing (PSF Online): https://wey01.psfcloud.com/PSOnline
Use your unique Username & password
Database: PSFLIVE (no spaces)
Company: Main
If you do not have login details, please email Finance@WMAT.org.uk
Please do not google IRIS or PSF login as this will not take you to our site
Please start by clicking on the E-Procurement icon, if you do not have this icon please email Finance@WMAT.org.uk
Select the Amazon Business Supplier
This will take you to our WMAT Amazon Business Account
On your first login you will be prompted to enter your Name, this will create you an WMAT Amazon account linked to your email address, it may prompt you to send a One Time Password (OTP) to that email address to verify your account.
Search Amazon as usual and place your items in the shopping basket
Please do not copy and paste amazon links in as this will break the process, if you have been sent a link the unique Stock ID will be displayed after the dp/)
Once all items have been added to your basket, select ‘Proceed to Check out’
On the Secure checkout screen, you will notice the following ‘Delivering to Temporary Address…’ message, this is correct as Amazon will pick up your delivery address from IRIS/PSF.
Now Click on ‘Submit order for approval’
Please note Amazon periodically change their website format, so this may change slightly in the future, however the process should remain the same.
You should now be taken back into IRIS/PSF
(if you IRIS/PSF screen has timed out you may need to go back to the e-procurement icon, where it should allow you to continue with your previous order)
If you do not complete this next step your Amazon Order will never be authorised and you will not receive the goods.
The items ordered in Amazon will be prefilled in your IRIS/PSF Basket Order.
Please click on the Supplier Location Magnifying Glass Icon and select Amazon Business.
Please click on Delivery Address Magnifying Glass Icon and select your address (this is the address provided to Amazon to make the delivery and therefore is you are a split site school please ensure the correct address is selected).
Please complete Recipient Name with your Name and Department
Please complete the correct Nominal & Account (Cost Centre) Codes for each line
Click on Send Order for approval (if this is not completed, the order will not be created in IRIS/PSF and the Amazon Order will not be dispatched).
You should now be provided with an Purchase Order Number
Your order will not be dispatched from Amazon until the IRIS/PSF Purchase Order has been fully approved by all the required budget holders (your price will be secured for 7 days). You will receive confirmations from both IRIS/PSF and Amazon once the order has been fully approved.
Please note to be able to sign into your Amazon Punchout accounts to track your orders, you will need to sign into Amazon outside of IRIS using the email address associated with your IRIS Login, by entering that password you should then be able to see your Punchout orders, you will not be able to place orders from this webpage.
When your goods are received you will need to go back into IRIS/PSF to Goods Receipt (GRN) the items.
Hints & Tips & Error Messages:
IRIS has a 20 minute timeout window and therefore if you are within the Amazon punchout page for longer than 20 minutes there is a risk you could lose connect and lose the items in your basket. To avoid this, if you have been in Amazon for an extended period, please click back to the 'IRIS Purchasing tab' and reload prior to clicking on 'Proceed to Checkout', to ensure you have not been logged out. This way if you have been timed out you can log back in before you lose the items in your basket.
If you get the following error message, please email Finance@wmat.org.uk to arrange access.
The 'Failed To send the POSR' error message below usually means that there is already an Amazon account assosicated with the school/college email address, if this is the case, please sign into your school/college Amazon account and amend the associated Amazon account to a different school or college email. You will not be able to remove all email addresses without deleting the account which may cause problems if there are any items that may need to be returned.
If the problem still persists please email Finance@wmat.org.uk
ERROR 400 - either means there is already an Amazon account associated with this email address (see above) or an incorrect link has been used to access the Amazon account, please ensure you are not using any links or saved pages to access the Amazon account, you must login via the e-procurement icon and select the items to add you your basket.
If you have any further problems using Amazon punchout please email Finance@WMAT.org.uk