How To Raise an Amazon Order

IRIS/PSF have now developed a facility where Amazon Orders can now be placed directly through IRIS Financials Purchasing.

Log into IRIS Financials Purchasing (PSF Online): https://wey01.psfcloud.com/PSOnline

Use your unique Username & password

Database: PSFLIVE (no spaces)
Company: Main

If you do not have login details, please email Finance@WMAT.org.uk

Please do not google IRIS or PSF login as this will not take you to our site

Please start by clicking on the E-Procurement icon, if you do not have this icon please email Finance@WMAT.org.uk

Select the Amazon Business Supplier

This will take you to our WMAT Amazon Business Account

On your first login you will be prompted to enter your Name, this will create you an WMAT Amazon account linked to your email address, it will prompt you to send a One Time Password (OTP) to that email address to verify your account.

Search Amazon as usual and place your items in the shopping basket
Please do not copy and paste amazon links in as this will break the process, if you have been sent a link the unique Stock ID will be displayed after the dp/)

Once all items have been added to your basket, select ‘Proceed to Check out’

On the Secure checkout screen, you will notice the following ‘Delivering to Temporary Address…’ message, this is correct as Amazon will pick up your delivery address from IRIS/PSF.

Now Click on ‘Submit order for approval’

Please note Amazon periodically change their website format, so this may change slightly in the future, however the process should remain the same.

You should now be taken back into IRIS/PSF
(if you IRIS/PSF screen has timed out you may need to go back to the e-procurement icon, where it should allow you to continue with your previous order)

If you do not complete this next step your Amazon Order will never be authorised and you will not receive the goods.

The items ordered in Amazon will be prefilled in your IRIS/PSF Basket Order.

Please click on the Supplier Location Magnifying Glass Icon and select Amazon Business.
Please click on Delivery Address Magnifying Glass Icon and select your address (this is the address provided to Amazon to make the delivery and therefore is you are a split site school please ensure the correct address is selected).
Please complete Recipient Name with the Name and Department
Please complete the correct Nominal & Account (Cost Centre) Codes for each line
Click on Send Order for approval (if this is not completed, the order will not be created in IRIS/PSF and the Amazon Order will not be dispatched).
You should now be provided with an Purchase Order Number

Your order will not be dispatched from Amazon until the IRIS/PSF Purchase Order has been fully approved by all the required budget holders (your price will be secured for 7 days). You will receive confirmations from both IRIS/PSF and Amazon once the order has been fully approved.

Please note to be able to sign into your Amazon Punchout accounts to track your orders, you will need to sign into Amazon outside of IRIS using the email address associated with your IRIS Login. by entering that password you should then be able to see your Punchout orders, you will not be able to place orders from this webpage.

When your goods are received you will need to go back into IRIS/PSF to Goods Receipt (GRN) the items.

If you have any problems creating Requisitions, please email Finance@wmat.org.uk

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