WMAT Heritage Year End Orders

2025/26 REQ Approval Deadline is Friday 22nd May 2026
2026/27 REQ Approval Deadline is Friday 19th June 2026

2026/27 REQ APPROVAL DEADLINE Friday 19th June 2026

All purchase REQ orders for the next academic year (2026/27) need to be approved on IRIS/PSF online by Friday 19th June 2026. Therefore, please ensure all REQs are raised in advance of this deadline. The deadline is set to ensure that orders can be placed by WMAT finance and received by the relevant school/department before the end of term.

All purchase REQ orders for goods/supplies relating to next academic year 26/27 MUST be marked on the REQ ‘2026/27 order’ in the comments and reference box (see below). If this is not done, it may come out of the wrong year’s budget.

At this stage of the Budget Cycle (unless spoken to by your Finance Manager), you can assume a similar 26/27 Department Budget to 25/26.

26/27 budgets will be loaded into IRIS purchasing during the summer holidays and then can be viewed via the Budget Holder Report (by selecting August 2027).

Please ensure these goods / supplies are not used until September 2026 (the auditors have checked this in the past).

For REQs orders raised after this date we are unable to guarantee delivery for the end of term (w/c 13th July 26) and they may not arrive until September 2026.

2025/26 REQ APPROVAL DEADLINE Friday 22nd May 2026

All purchase requisitions (REQ) orders for this academic year (2025/26) need to be approved on IRIS/PSF online by Friday 22nd May 2026.
Therefore, please ensure all REQs are raised in advance of this deadline (only exceptions are Premises/IT orders and items needed for summer works).

Once goods are received, please remember to Goods Receipt the purchase REQ in IRIS/PSF so the supplier can be paid.

Instructions are attached for viewing your Budget Holder Report to check expenditure and commitments to date against Budget.

Staff Expense Claims 2025/26

2025/26 STAFF EXPENSE CLAIM DEADLINE Friday 10th July 2026 (earlier if possible)

Staff Expense claims should only be used for Travel & Subsistence.
Please submit your approved expenses on a timely basis and within 3 months to finance@wmat.org.uk

If you have any questions regarding year end orders, please email Finance@wmat.org.uk

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