Vacation time

Overview

Full-time and part-time employees, including Administrative Staff, Support Staff, and Sponsored Research Staff, who work at least 50% of a regular work schedule are eligible for paid vacation leave. Information on MIT’s current vacation leave benefits can be found here. 

In advance of vacation

• Inform your supervisor of the dates you will be on vacation in advance of your time off, as well as anyone you are working with on a large, active project that could be affected by your absence;

• If there are any work issues that will require attention in your absence, inform your supervisor and any relevant parties;

• Post your vacation dates on the NA Travel calendar using the format “Name – vacation.”

  • Always use the word “vacation” instead of “out” or “in NYC” so staff clearly know that you are offline and not working.

Recording Vacation Days

For salaried (exempt) MIT employees

Salaried or exempt employees do not complete a timesheet every week and are paid twice monthly.

Salaried staff should deduct the days from their Vacation Tracker by going to Atlas and accessing the Time and Vacation Entry  My SRS Vacation Tracker. This needs to be done within two weeks of taking time off. Ideally paid time off should be recorded in advance of the leave or immediately after your vacation. 

For hourly (non-exempt) MIT employees:

Hourly or non-exempt employees complete a timesheet every week and are paid weekly.

Hourly MIT staff should record vacation days by selecting “Vacation” on their time sheet for the appropriate day(s) by going to Atlas  Time and Vacation Entry  Time Sheet Entry.

Notes for all staff

Staff should keep in mind that intermittently checking email or working while on vacation does not equate to a regular workday. Planned vacations should always be marked as “vacation” unless a full 4 or 8 hours were dedicated to work on a vacation day, in which case it can be counted as a half or full working day, as appropriate.

At the discretion of an employee’s supervisor, an employee may take up to 5 days of vacation that have not yet been accrued. To do this, request prior approval from your supervisor in writing with cc to Liz Zuckerberg.