Turning Off the Course

Approximately, two weeks after grades have been submitted for the term. Faculty should update the course from "Show" mode to "Hide" on the Course Settings Page. Refer to the instructions located under "Making Course Visible to Students" under Pre-Term Deadlines for instructions on how to navigate the LMS.

Effective, Fall 2019, any remaining active courses will be systematically hidden from student view 3 weeks into the start of the next term. Students granted an incomplete will need support from their faculty requesting the course remain open until the incomplete is resolved.

Students need to obtain faculty permission to gain access to a hidden course after the 3 week deadline. In the event a student is requesting access to their work, the faculty member should submit a Support Center ticket authorizing the student be granted a 48 hour window of time to see the materials. IU Support will then grant the student access and re-hide the content.

Archiving Past Semester Courses

Due to intellectual property concerns, Immaculata University procedure requests for each past semester's online course shells to be "archived"--i.e. hidden from students and faculty--three weeks into a new semester. If one tries to access a prior semester's course after this period, they will see a page letting them know what they must do next to access it, depending on whether they're a student or a faculty member.

Requesting Access

The Office of Online Learning's administrators have the ability to grant temporary Prior Course Access upon request. However, there are distinct differences as to how students faculty members must proceed, and whether access is granted depends on the circumstances behind one's request.

For Students

To request Prior Course Access at the student level, students must first contact the Dean of their College to obtain permission. Once received, they can submit a Support Center ticket indicating both the course number and their desired duration of access.

For Faculty

To request Prior Course Access at the instructor level, faculty must contact the Office of Online Learning, with both the course number and their desired duration of access. Additionally, if the course was not taught by the faculty member making the request, they should ask permission from the course's instructor, if available.

Saving Your Course Content

Since archiving courses can pose an inconvenience to faculty members, we recommend importing course content into a personal Mastershell. All faculty members at Immaculata University can create an infinite number of Mastershells, where they can store course content and other materials. Please check these tutorials for creating a Mastershell and for importing course content for more information.

Training Opportunities

If you would like to learn how to use these alternative softwares to record, please consider scheduling a one-on-one training with the Office of Online Learning.