Attendance monitoring and support
Attendance Process
Late to school
· Student signs in on Compass Kiosk and is marked late.
· Classroom teacher to contact home if a pattern arises. Eg: 3 or more times
Late to class
· Roll must be marked in the first 10 minutes of class.
· Student arrives late and teacher needs to update roll in Compass.
· 3rd time late, Classroom Teacher holds a detention with the student to make up the time and learning that has been missed.
· LTD to be logged on Compass on Poor Attendance Observation template.
Truancy/Regular missing of a subject Eg: maths
· Classroom Teacher alerts YLC to pattern after 3 instances
· Classroom teacher to call home and note on Compass in the Poor Attendance Observation template with the outcome of the parent contact.
· YLC to track and contact home if the pattern continues.
· AO (Attendance Officer – Mandy Smith) to generate Heatmap fortnightly (PDF) from Poor Attendance Observation template and send to YLC team and a copy to House Leaders.
Truancy from a specific session time eg: Period 5
· AO (Attendance Officer) checks attendance for period 1 – 3 daily.
o Clarification sought from classroom teacher related to any inconsistencies via email.
o Roll updated by teacher.
· If found truant, alert sent via email from AO to YLC team and copying in House Leaders.
o YLC to contact home and log on Attendance Phone Calls - Support template
o LTD issued by YLC
o 3rd offense, HL to set up SSG to devise an attendance plan.
o SSG held and documented on SSG/At Risk Template with minutes and attendance plan attached.
· Once per fortnight an NP-U export (CSV file) is sent to YLC team copying in HL team.
o Export file sent Friday for the action the following Monday.
Authorised absence/medical certificate
· Students who are absent that have supplied a medical certificate are updated by AO in Poor Attendance Observation Template.
· VCE or VM students bring their medical certificate to their teacher for initialling to organise a redemption time slot. Students then give the certificate to AO and Compass is updated and certificate is stored in student file in the General Office.
Unexplained absence +3 days
· AO to identify student and make phone calls home to parents
· Note call on Compass in Attendance Phone Calls - Support template
Non Attenders – explained absence
· HLs to export NP – Explained data during POR meeting time.
· House Leaders to contact home and discuss the attendance concerns if a pattern arises. Set Attendance SSG and invite NLI and the YLC team to the meeting.
o Document phone call on Compass with the Attendance Phone Calls - Support template.
o SSG held and documented on SSG/At Risk Template with minutes and attendance plan attached. (Complete Attendance Plan while at the SSG.)
o Set monthly tracking/progress meetings to follow the attendance.
o NLI to complete Learning Support Framework template after SSG and attendance plan has been devised.
Non Attenders – unexplained absence 10+ days
· HLs to export NP – Unexplained data during POR meeting time.
· HL to follow up with MTG teacher
· MTG teacher to have conversation with student regarding their attendance and log on Compass with Poor Attendance Observation template
· MTG teacher to contact home and discuss the attendance concerns if a pattern continues.
o Document phone call on Compass with the Attendance Phone Calls - support template.
o Set monthly tracking/progress meetings/conversations to follow the attendance.
Non Attenders – unexplained absence 20+ days
· HL Team to track 20+ days absent unexplained.
· HL or AP to make contact with parents regarding attendance.
o Organise attendance SSG and complete attendance plan.
o Document on Compass using Attendance Intervention template.
· AP to refer to Region and/or Navigator or other offsite providers.