Overview & Tips

Why Drive Sharing?

Duration: 1:49

Understanding the big picture and what's possible

Sharing Permissions: The Specifics, All In One Video

Duration: 7:27

  • Accessing Sharing Settings for Files and Folders

  • Overview of Sharing Options

    • Sharing with People & Groups

    • Link Sharing

  • Sharing Restrictions

More Resources:

BONUS Tips

Drive Sharing: URL Magic! Click-and-Learn Slides

Advanced: Modify the Shareable Link

Set your sharing permissions to ‘edit,’ then copy the link.

Modify the link’s ending. Replace /edit with:

    • /preview

    • /template/preview

    • /copy (like going to the copier; give everyone their OWN copy of the file)

    • /export?format=pdf (Docs and Sheets)

    • /export/pdf (Slides and Drawings)

How to embed Google Files within a website, blog, or online course. using "Publish to the Web."

SHARED Drives

Main Differences between Shared Drives and My Drive:

      • Ownership: Shared Drives and files are owned by the team, not individuals.

      • Sharing Permissions: Shared Drives have slightly different sharing permissions from My Drive.

      • Link-Share Settings: You cannot make a Shared Drive file “Public,” but you can turn-on link-sharing for visibility outside the team.

      • Appearance: Shared Drives allow you to choose a header/theme.

      • Canvas Note: Content from Shared Drives cannot embed within Canvas.

Roles (Types of Members)

      • Manager (was “Full access") - can do everything, including adding/removing members

      • Content Manager (new as of Oct. 2018, and the default role for new members of the Team Drive) - can edit, reorganize, and delete content, but cannot modify Team Drive membership

      • Contributor (was “Edit access”) -

      • Commenter (was “Comment access”)

      • Viewer (was “View access”)

Student Resources

Click here for the Ed-Tech resources site for Edmond Students.