Overview & Tips
Overview & Tips
Embedded Files
The Google Workspace Learning Center has nearly all you need to learn about Shared Drives!
Additional information about shared drives can be found here.
Why Drive Sharing?
Why Drive Sharing?
Duration: 1:49
Understanding the big picture and what's possible
Sharing Permissions: The Specifics, All In One Video
Sharing Permissions: The Specifics, All In One Video
Duration: 7:27
Accessing Sharing Settings for Files and Folders
Overview of Sharing Options
Sharing with People & Groups
Link Sharing
Sharing Restrictions
More Resources:
More Resources:
EPS Google Guide: Sharing Permissions Cheat Sheet
EPS Google Guide: Sharing Permissions Summary
BONUS Tips
BONUS Tips
Set your sharing permissions to ‘edit,’ then copy the link.
Modify the link’s ending. Replace /edit with:
/preview
/template/preview
/copy (like going to the copier; give everyone their OWN copy of the file)
/export?format=pdf (Docs and Sheets)
/export/pdf (Slides and Drawings)
How to embed Google Files within a website, blog, or online course. using "Publish to the Web."
SHARED Drives
SHARED Drives
Main Differences between Shared Drives and My Drive:
Main Differences between Shared Drives and My Drive:
Ownership: Shared Drives and files are owned by the team, not individuals.
Sharing Permissions: Shared Drives have slightly different sharing permissions from My Drive.
Link-Share Settings: You cannot make a Shared Drive file “Public,” but you can turn-on link-sharing for visibility outside the team.
Appearance: Shared Drives allow you to choose a header/theme.
Canvas Note: Content from Shared Drives cannot embed within Canvas.
Roles (Types of Members)
Roles (Types of Members)
Manager (was “Full access") - can do everything, including adding/removing members
Content Manager (new as of Oct. 2018, and the default role for new members of the Team Drive) - can edit, reorganize, and delete content, but cannot modify Team Drive membership
Contributor (was “Edit access”) -
Commenter (was “Comment access”)
Viewer (was “View access”)
Student Resources
Student Resources
Click here for the Ed-Tech resources site for Edmond Students.
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