The use of Google Workspace for Education by Delta staff and students is bound by the Delta School District Information System Acceptable Use Procedure (Administrative Procedure 140).  As as overview, this document states that users will conduct themselves in a courteous, ethical and responsible manner while using all district technology resources, including the Delta Google Workspace for Education platform.

Personal account information and any created or uploaded content is hosted by Google in the US therefore there are important limitations to the type of information that can be shared within the Delta Google Workspace for Education system.

Both staff and students must remember that the purpose of the Google Workspace for Education tools are for “educational use’; to better meet the needs of students who are learning in a digital age.  Therefore any and all steps must be taken to ensure that sensitive and personally identifiable information is not shared in any emails, files and documents created or uploaded into the Google Workspace for Education system.

Staff and Students who are accessing the district Google Workspace for Education platform need to familiarize themselves with the uses and types of information that are both acceptable and unacceptable:

• Classroom assignments, research notes, presentations, school-based projects (avoiding assignments that involve personally identifiable, sensitive or confidential information)

• Multimedia objects created by students (videos, pictures, audio files, animations, etc)

• Quizzes, tests, surveys

• Professional development materials and documents

• Summative assessments (e.g., teacher comments, peer feedback)

• Calendars for assignment dates, project deadlines,

• Communication with teachers and other students related to educational purposes (avoiding personally identifiable or confidential information)

• Personal contact information (e.g., home addresses, phone numbers, email address)

• Any personally identifiable information (i.e, full names, addresses, emails, contact information) about others (e.g., teacher, parent, family member) including students who have not obtained consent to use Google Workspace for Education.

• Classroom assignments involving sensitive personal information, (e.g., a family history assignment with full names, birthdates, birth locations, etc of family members)

• Student use of an @deltalearns.ca email address to create a third party account (i.e., students use their @deltalearns.ca account to register for a Typing Club account). In these situations a consent form must be completed by a parent/guardian and a Risk Assessment completed. 

• Health information (e.g., specialist assessments, psychology reports, IEPs)

• Confidential, sensitive personal information

• Any files in violation of copyright (e.g., illegally obtained music, videos, copyrighted images)

• Any form of harassment or bullying behaviour