Access to Google Workspace for Education by Delta System Administrators

As per the Delta School District Information Systems Acceptable Use Procedure (5.6.1), all activities conducted on the Delta School District Google Apps for Education (Google Workspace for Education) platform are not private, and may be monitored or reviewed at any time, and without prior notice. Nothing is to be done on the Google Workspace for Education platform that the staff or student does not want other students, school staff or the District staff to see.

The system administrator(s) may block messages or remove files that are unacceptable and/or in violation of the School Board policies or administrative procedures. Information Systems Acceptable Use Procedure (8.3)

The system administrators will not intentionally inspect the contents of users’ Google Workspace for Education email or documents, or disclose the contents to anyone other than the sender, or intended recipient, without the consent of the sender or intended recipient, unless required to do so by law or the policies of the District, or to investigate complaints regarding electronic files which are alleged to contain defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive or illegal material. Information Systems Acceptable Use Procedure (8.4).

The system administrator(s) have established content filters for unacceptable content in all email and documents created in the district Google Workspace for Education platform. Any inappropriate or content is flagged and system administrator(s) are notified.

Access to Delta Google Workspace for Education by Google

As per the Google Workspace for Education terms of service and privacy documents, all the personal account information and any content created or uploaded into the Delta Google Workspace for Education platform is owned by the Delta School District, and will not be shared or sold to third-party organizations.

However, as outlined in their privacy policy, Google does maintain the ability to access and share any personal or content data on the Delta Google Workspace for Education platform under the following circumstances:

• If Google has obtained additional consent from the user to share personal information; or

• For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

• meet any applicable law, regulation, legal process or enforceable governmental request.

• enforce applicable Terms of Service, including investigation of potential violations.

• detect, prevent, or otherwise address fraud, security or technical issues.

• protect against harm to the rights, property or safety of Google, our users or the public as required or permitted by law.

Google employees will access account data only when a  Delta system administrators grants Google employees explicit permission to do so for troubleshooting purposes. During the course of troubleshooting an issue or other investigation, the Google Support team may ask for the creation of a test administrator account, solely to be used to resolve the particular issue at hand.

Google employees or automated systems may also take down any content that violates the Terms of Service.

Additionally, through the use of the tools within the Google Workspace for Education platform, Google states that they may collect information for the purpose of improving their services, developing new products and protecting Google and its users. This information includes device information (e.g., hardware type, operating system, device identifiers), log information (e.g., which Google tools are used, how they are used, telephone log information, IP addresses, device event information) location information (when user provides access on a location enabled device; e.g., a mobile phone), unique application numbers, local storage, or cookies and other anonymous identifiers.