Prepare for Elementary Scheduling

Enroll new students for next year

(For all the detailed steps, click here.)

You can start enrolling new students for next year as soon as you can switch to it at the top right in WVEIS.
The top bar will be BLUE when working in next year.
DO NOT change the "current grade" for students enrolled anywhere this year.

Withdraw students leaving WV public schools next year

(More details here.)

If a student will finish the year with you, DO NOT withdraw them in the current year. That can cause problems with testing EOY data, etc.
Enroll them next year (effective July 1) and then withdraw them with the appropriate code (also July 1)
If they are going elsewhere in MCS or even in WV, use the steps below instead.

Update any students going elsewhere next year

In the new WVEIS, we NO LONGER have to set the "Next Year line" as we used to for all students.
- Your current pre-K to 4th graders will automagically be part of your school next year, in the next grade.
- Your current 5th graders will automagically be enrolled in the middle school your school feeds.
If a student is going to a "non-standard" school next year, Change their Next District & Next School information. The student below will be enrolled in 1st grade at North, even though they are in Kindergarten at Suncrest now:

If a student is being retained, enroll them in the same grade at your school using the same process as a new student.

Get a list of next year's students

This step is optional, but can help you prepare for next year

Navigate to Courses and Scheduling -> Automatic Scheduling -> Scheduling Instances (SSCD.500)
Select NEXT school year. The top "green bar" will turn BLUE.
You will see a scheduling instance, called "copy of...", highlighted.
Select the Auto-scheduler tab, Initialize Instance Data, and Submit. Wait for it to say it is completed.

Select the Students tab to see next year's students with their grades.
To download an Excel list of next year's students...
- click the export button (a grid with an arrow above it)
- click CSV (Excel)
- click the link to download

Arrange next year's students into classes

This step is also optional.

You may choose to randomize all of your students into classes for next year, making only a few adjustments afterward.

If you want to select class lists, use this or another process to assign students to classes before your scheduling meeting.

Prepare the list:

Open the downloaded student list in Excel (or Google Sheets, or Excel Online)
Delete or hide the many columns you do not need. (Keep at least the Student ID, Grade Level, and Name)
Add a Teacher column.
Lots more tips on how to filter and sort students can be found here!

Arrange the students:

You have an alphabetical list of students by grade. If you want to randomize the students before assigning teachers, start with the general instructions here.

Assign students to teachers by typing or copy/pasting the teacher's name next to a student

You can re-sort the list of students by right-clicking a column or using filters (more detailed reminders here)

Make sure you have the class lists on scheduling day

It's a good idea to save the list to Google Drive or OneDrive so you can sign in and view it from anywhere.
- Copy & paste student ID's from this list into classes on scheduling day!
- This also allows you to share it with collaborators!
You may want to print the list, too.

Update next year's sections, etc.

If there are changes to teachers, sections, courses offered, etc. for next year, make these changes in the Teacher Grid section.

BUT! Be sure you are working in Scheduling Instances and in Next school year with the blue bar at the top! Otherwise, you could change current classes.

What's Next?

Elementary Scheduling Day (before you leave in June)

Final Elementary Schedule setup (after you return in July or August)

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