Code No. 905.1
Community Use of School District Facilities and Equipment
School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. “Entity(ies)” will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.
Entities that wish to use school district facilities or equipment must apply at the activities director office. It is the responsibility of the activities director or designee to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the activities director or designee to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee or an approved volunteer assigned by the district unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings or sites must leave the building or site clean and in the same order it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee and/or maintenance fee.
It is the responsibility of the superintendent to develop a fee schedule for the board’s approval and to develop administrative regulations regarding this policy.
Legal Reference: Iowa Code Chapters 8D; 123.46; 276: 278.1(4); 279.8; 288; 297.9-.11
Cross Reference: 704 Revenue
Approved: March 15, 2003
Reviewed: April 21, 2014
Revised: April 21, 2014
Revised: February 16, 2021