Capacity

The capacity of your site/venue is calculated based on the available audience space, the number of emergency exits (see Access, Egress & Flow) and the risk assessment for the venue and the event. Site Layout is therefore particularly important if you need to maximise the audience potential.

Site plans & floor plans

Site (or venue) plans or maps are necessary for any event. Site plans and floor plans has different looks and information depending on the purpose and the target group. A site plan for internal use has other details, backstage areas, techical and practical information and detailed measurements.
A site plan for the event guests may be map of where the stages, toilets, bars etc. are.
They serve as a tool to help calculate the capacity and maximise the effectiveness of the site/venue in the planning stages. They also act as a communication tool between everyone involved during build-up and the live event.

If you have an outdoor event, then begin with Google Maps to get an idea about size, surroundings etc. and make your first draft of a site plan from that.
If you have an indoor event, the owner of the venue has a plan for you that you can use for your build up and floor planning.

Documents & Checklists

• Venues in Odense

• Outdoor site plans