Rules of Hitotsubashi University International Village [Rules No.137]
Article 1 : Installation
Hitotsubashi University's International Village (hereinafter called Village) at Hitotsubashi University (hereinafter called This University).
Article 2 : Objective
The objective of Village is to provide a good living and studying environment for the undergraduate and graduate students (including international students) of This University (hereinafter called Students of This University) and international students of Tokyo Gakugei University, Tokyo University of Agriculture and Technology, and the University of Electro-Communications (hereinafter called International Students of Other Universities), and to boost awareness of internationalism.
Article 3 : Facilities
The Village is provided with single-person rooms, married couple rooms, and family rooms.
Article 4: Staff
The Village is staffed with the following persons.
Director
Associate Director
Four advisors
Other staff members
Article 5 : Director
The Director is a vice-president appointed by the president of this University.
The Director manages the operations related to the Village.
If deemed necessary, the Director may permit the Resident Director and other staff members to live in the residence hall.
Article 6: Manager of Village
The Associate Director of the Village is a professor or an associate professor of this University appointed by the president of this University.
The Associate Director assists the Director and acts for the Director if anything happens to the Director.
The term of the Associate Director is two years. If vacancy occurs, however, the successor's term is for the remaining term of the predecessor.
Article 7 : Advisors of the Village
The advisors of the Village are appointed from the faculties in each department that specialize in the education of international students.
The advisors, under the supervision of the Director, guide and advise on various living matters of the students of this University and the foreign students of the Other Universities who reside in the Village.
The term of the directional supervisors is two years. However, the term of the substitute directional supervisors is for the remaining term of the predecessor.
Article 8 : Expert Committee
In order to discuss important items related to the management / administration of the Village, Hitotsubashi University's International Village Expert Committee (hereinafter called "Expert Committee") is installed as an expert committee as prescribed in Hitotsubashi University Student Committee Rules (Rules No.38,2004) Article 7.
Necessary items related to the Expert Committee are separately prescribed.
Article 9 : Administration of Living in Village
The maintenance of discipline and administration of living standards in the Village shall be conducted through resident autonomy or agreement under the guidance of the manager of the Village.
For the Village, an autonomous organization can be installed.
In order to achieve the objective of Clause 1, the autonomous organization must prepare rules and obtain the approval of the Director in advance. This also applies when the rules are revised.
The autonomous organization can express its opinions on matters related to improvement of living standards in the Village to the manager or directional supervisors of the Village.
The Director might establish meetings among the partner universities related to living matters of International Students of Other Universities residing in the Village.
Article 10 : Eligible Residents
Those who can reside in the Village are as follows.
Students of this University (including family members of international students), international students, and their family members of the Other Universities.
Student tutors of universities concerned recognized by the Other Universities
Those who were ordered to move in under Art.5.3.
Those who are recognized as eligible by the Director.
Article 11 : Decision on Residency
The Director shall decide the eligibility of a resident, based on the decision of the Expert Committee.
Article 12 : Resident Term
The resident term is within the shortest learning years of the courses (undergraduate's first semester/second semester, graduate master/doctor second semester) for students of this University and the resident term for international students is separately prescribed.
For international students of the Other Universities, the resident term can be specified in accordance with the conditions of the universities concerned.
For those who move in according to Art. 5.3, terms and conditions shall be decided by the Director.
Article 13 : Application for Moving-In
Those who wish to reside must apply to the Director by means of the specified application form for residency; students of this University directly to the Director and foreign students of the Other Universities via the president of each university concerned.
Article 14 : Permission for Residency
When the applications in the preceding Article are made, the Director decides on approval or rejection through discussion at the Expert Committee and notifies the approval or rejection to the students of this University through the Student Affairs Division or Foreign Student Affairs Division and to the foreign students of the Other Universities via the president of each university concerned.
Those who are permitted must move in within 10 days from the day of residency.
Article 15 : Extension of resident term
If approved by the Expert Committee, the Director shall grant an extension in the residence hall.
Article 16 : Dormitory Fee
Every resident must pay the dormitory fee by the day separately specified, every month.
The dormitory fee is not returned.
Article 17 : Expenses
In addition to the dormitory fee specified in Clause 1 of the preceding Article, every resident must pay charges for electricity, gas, water, telephone, etc. used for his or her individual living and expenses required for the operation of the Village (hereinafter called Expenses), as separately specified.
Article 18 : Maintenance of Facilities
The residents must maintain the facilities, equipment, and fixtures of the Village (hereinafter called Facilities, etc.), maintain order, and also observe the items described in the following paragraphs.
The whole or part of the dormitory must not be lent to other persons.
The dormitory can be used only for the purpose of residence.
No other persons than the residents should be accommodated in the dormitory, except when there are special reasons and the approval is obtained from the Director.
The dormitory must be used always in a good condition, and no modification should be added.
Attention should be paid to prevention of fire or disaster and health/sanitation.
Article 19 : Compensation for Damage
If any resident destroys, damages or contaminates the facilities, etc., he or she must compensate for the damage or restore them to the original condition.
Article 20 : Cancellation of Residency Permission
If any resident is relevant to one of the following paragraphs, the Director can cancel the residency permission through discussion at the Expert Committee.
When a resident permitted to reside did not move in by the specified date.
When a resident violates any of rules related of the Village.
When a resident does not pay the dormitory fee for 3 consecutive months. .
When a resident gets suspended from school.
When a resident is recognized as not suitable for the lifestyle in the Village because of health or sanitation problems
When a resident disturbs the order of the Village or corrupts public morals.
When it becomes clear that a resident had moved in through false reporting.
When it is recognized that the management/administration of the Village is seriously hampered.
This University is not responsible for any damage suffered by a resident due to the cancellation of the residency permission in accordance with the provisions of the preceding Clause.
Article 21 : Leaving
If a resident is relevant to any of the following paragraphs, he or she must immediately leave.
If a resident is no longer qualifies for residency as proscribed in Article 10.
When the resident term specified in Article 14 expires.
When a resident goes abroad for study or becomes temporarily absent from school.
If the residency permission was canceled due to any of the provisions of the preceding Article.
When a resident leaves the Village, he or she must submit the specified Report of Leaving to the Director.
Article 22 : Checking When Moving-In/Leaving
When moving-in and leaving, the room, equipment and fixtures belonging to the room must be checked by the staff, witnessed by the resident.
Article 23 : Office Work
The office work of the Village is done by the Student Affairs Division of Hitotsubashi University in cooperation with the International Student Division, School Affairs Division of Tokyo Gakugei University, International Student Division, Student Affairs Division of Tokyo University of Agriculture and Technology, Foreign Student Affairs Division, Student Affairs Division of the University of Electro-Communications, and Student Exchange Division of Hitotsubashi University.