Article 1 : Name
The Association is referred to as the International Student Dormitory Association of Kodaira (hereafter referred to as “ISDAK”).
Article 2 : Purpose
The purpose of the Society is to achieve the objectives stipulated in Article 9, Paragraph 1 of the Hitotsubashi University International Student Accommodation Rules (hereinafter referred to as “dormitory rules”) as well as to interact with and improve each other’s lives.
Article 3 : Membership
Members of the Society shall all be residents of the Hitotsubashi University International Student Accommodation Ikkyo-ryo (hereinafter referred to as the “Ikkyo-ryo”).
Article 4 : Membership fee and others
Members shall pay the expenses required for the operation of the Ikkyo-ryo (hereinafter referred to as “ISDAK fee”) listed in Article 17 of the dormitory rules.
Members shall pay the ISDAK fee which is decided at the General Assembly.
The obligation and responsibilities of members other than membership fees are determined separately.
Article 5 : Admission
Enrollment in ISDAK shall be completed by moving in to the Ikkyo-ryo.
Article 6 : Withdrawal
Withdrawal from ISDAK shall result from withdrawal from the Ikkyo-ryo.
The membership fee and other contributions already paid by members who have withdrawn will not be refunded.
Article 7 : Supporting organization etc.
Accordance with Article 10, Item 2 of the dormitory regulations, a support organization is established by persons who are permitted to move in and consists of the following individuals:
Resident Assistant (hereinafter referred to as the “RA”)
Community Assistant (hereinafter referred to as the “CA”)
The organization of RAs and CAs shall be determined separately.
Article 8 : General Assembly
The General Assembly shall consist of members and shall be of two types: Ordinary General Meetings and Extraordinary General Meetings.
In addition to what is provided for in this Terms and Rules, the General Assembly shall, in addition to explaining and approving the budget for the operation of ISDAK, decide important matters concerning the management of ISDAK..
Article 9 : Holding of the General Meeting
The Ordinary General Meeting shall be held during the second half of each fiscal year. An Extraordinary General Meeting shall be held if any of the following events occur:
When the RA Chief has deemed it necessary
When there is a request from one-third or more of the total members indicating the objective of the meeting
When there is a request from the executive or adviser.
Article 10 : Convocation of the General Meeting
The RA Chief convenes to the General Assembly.
When there is a request pursuant to the provisions of Item (ii) and Item (iii) of the preceding Article, an Extraordinary General Meeting shall be convened within 30 days from the date of the request. This is not the case, however, unless it is clearly difficult to call the number of voting members, such as during summer holidays.
Article 11 : Chairman of the General Assembly
The RA Chief shall serve as the chairman of the General Assembly.
If the RA Chief is unable to perform his or her duties, the RA Assistant Chief will act on behalf of the RA.
Article 12 : Holding of the General Meeting
All members shall be notified of the holding of the General Assembly.
Article 13 : Resolution of the General Assembly
The agenda of the General Assembly shall be decided by the majority of the members present in addition to those stipulated in this Terms and Rules and shall be in accordance with the decision of the Chairman in case of an equal number.
Article 14 : Members’ voting rights
Members shall have one vote in each General Meeting.
Article 15 : Written vote of the General Meeting
Members who are unable to attend the General Assembly due to unavoidable circumstances shall be deemed to have abandoned their voting rights but opinions may be stated in writing.
Reference the opinion in the case of the preceding paragraph at the General Meeting.
Article 16 : Business plan and budget
The action plan and budget of ISDAK shall be prepared by the RA Chief and shall be determined through a resolution of the General Assembly prior to the beginning of each fiscal year. The same shall apply when changing this.
Notwithstanding the provision of the preceding paragraph, if the budget is not decided at the General Meeting after the start of the fiscal year, the RA Chief shall make income expenses based on the budget of the previous year until the budget is decided at the General Meeting.
Article 17 : Action plan and statement of accounts
The action plan and statement of accounts of ISDAK shall be prepared by the RA Chief and shall be audited by the residence hall adviser and department in charge of the residence hall at Hitotsubashi University.
When requested by a member, the activity report can be viewed under predetermined conditions for the purpose of protecting personal information and confidential information.
Article 18 : Fiscal year
The fiscal year of ISDAK shall begin on April 1 every year and end on March 31.
Article 19 : Change of terms
This Terms and Rules cannot be changed unless at least two-thirds of the members in attendance vote at the General Assembly, and it is not subject to approval by the executive director of the residence hall.
Supplementary provision
This Agreement shall come into force on April 1, 2019.