Operations

Week 0.1

Meeting Overview:

1. Working on Grant Applications (NASA Sustaining Grants, FIRST Equity and Access Grant, SWE)

2. Start asking for donations in campaigns (STEM, community)

3. Virtual Outreach (Airplane)

4. Local Team Outreach

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​Week 0.1: 9/20/20

Reflection:

• Attendance: 67% (2/3)

• Skill Pins Earned: N/A

• *Note: Reflection not implemented until Week 10

Week 0.2

Meeting Overview:

1. Continue looking for grant Applications (everyone)

2. Start asking for donations in STEM campaigns

3. Virtual Outreach

   • Airplane

     • Materials

     • Presentation

   • Tin Foil Boat

     • Draft of activity by 10/11

   • Brush Bots

     • Some materials on backorder

     • Draft of activity by 10/9

     • PPT draft by 10/11

4. Local Team Outreach

5. Newletter

   • Look at previous templates

   • Start making it 10/18, finish by 10/31

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​10/04/20 meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 1

Meeting Overview:

1. Try to finish presentations in 2 weeks

2. Reach out to elementary and middle schools for outreach events

3. Continue wating for responses from local teams

4. Grant Applications

5. Discuss how to measure success (Metrics)

   • Number of outreach events, Number of schools, Number of grant applications, Money raised (August - July)

6. Newsletter

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​10/11/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 2

Meeting Overview:

1. Ask sponsor if ES and MS teachers need to be at outreach events

2. Grant applications

3. Outreach

   • Make poster/flyer to send out to teachers

   • Tin foil boats

     • Finish activity timeline by 10/25

     • Finish ppt by 11/1 LATEST

   • Brush bots

     • Finish activity timeline by 11/1

     • Finish ppt by 11/8

     • Finish bagging materials by 11/8

   • Paper airplanes

     • Finish activity timeline by 11/8

     • Finish ppt by 11/15

4. Set up Zoom/google meet outreach events

   • Nov 7, 3-3:45pm: tin foil boats

   • Nov 21, 3-3:45pm: brush bots

   • Dec 5, 3-3:45pm: paper airplanes

5. Verify numbers in budget sheet + ask subteam leads about current expenses

6. Finish newsletter (by 10/31)

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​10/18/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 3

Meeting Overview:

1. Ask to add an outreach section to the website

2. Grants: list due dates and grant criteria in spreadsheet, start the application by 11/1

   • Boeing, Toyota, Honda, Best Buy

3. Outreach

   • Make poster/flyer to send out to teachers

   • Tin foil boats

     • Finish ppt by 11/1

   • Brush bots

     • Finish activity timeline by 11/1

     • Finish ppt by 11/8

     • Finish bagging materials by 11/8

   • Paper airplanes

     • Finish activity timeline by 11/8

     • Finish ppt by 11/15

4. Finish newsletter by 10/31

5. Email about 2019-2020 expense list

6. Create emails for some of members

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​10/25/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 4
Meeting Overview:

1. Grants: list due dates and grant criteria in spreadsheet, finish application by 11/8

   • Boeing, Toyota, Honda, Giant

2. Outreach

   • Make poster/flyer to send out to teachers

   • Tin foil boats

     • Finalize ppt by 11/6

     • Find partner to run event

   • Brush bots

     • Finish activity timeline by 11/8

     • Finish ppt by 11/8

     • Finish bagging materials by 11/15

   • Paper airplanes

     • Finish activity timeline by 11/8

     • Finish ppt by 11/15

3. Put newsletter on website by 11/3

4. Email about 2019-2020 expense list

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​11/01/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 5

Meeting Overview:

1. Grants: list due dates and grant criteria in spreadsheet, finish application by 11/15

   • Boeing, Honda, CDW

2. Outreach

   • Update flyer dates, where/when to get materials, add middle school session

   • Email Principal about setting up table of materials

   • Brush bots

     • Finish ppt by 11/15

     • Bag materials by 11/15

   • Paper airplanes

     • Finish ppt by 11/15

     • Bag materials by 11/22

3. Email about 2019-2020 expense list

4. Add outreach details on website

5. Add outreach plans to wiki - TBD

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​11/08/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 6

Meeting Overview:

1. Grants: list due dates and grant criteria in spreadsheet, finish application, get mentor review

   • Boeing, Honda, CDW, Gannett Foundation, FRC NASA grant

2. Outreach

   • Update flyer dates, where/when to get materials, add middle school session

   • Brush bots

     • Pick up materials (from one of member's porch) on Monday 11/16 to organize kits

     • Finish powerpoint

     • Practice presenting

   • Paper airplanes

     • Pick up materials to organize kits

     • Finish powerpoint

     • Practice presenting

   • Paper tower

     • Finish powerpoint

     • Practice presenting

     • Set activity date

3. Add outreach materials pickup on website

4. Add outreach links, people, and plans to wiki

5. Reorganize possible grants by date and completion

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​11/15/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 7 N/A

Week 8

Meeting Overview:

1. Grants: list due dates and grant criteria in spreadsheet and get mentor review

   • Boeing (due 5/1), Lockheed Martin (by 12/13), Toyota, Motorolla (by 12/13), Walmart (due 12/31), Honda (due 2/1)

2. Outreach

   • Paper tower

     • Finish powerpoint by 12/13

     • Send out email by 12/14

   • Gyroscope

     • Finish powerpoint by 1/1

     • Buy materials by 1/1

     • Send out email by 1/4

3. Newsletter

   • Gather pictures and brainstorm by 12/13

   • Write nov summary by 12/20

   • Write dec summary by 12/27

4. Website

   • Outreach page, Mentors page, Student Volunteer Opportunities page, The Season page

5. Outreach wiki

   • Links to google doc ppts

   • Contacts of presenters

   • Activity summaries and materials

6. Diversity

   • Talk 1-1 with the team about experiences as minorities (climate survey?)

   • Email about NSBE Jr.

   • Contact Alpha Achievers to promote STEM with other teammates

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​12/06/20 Meeting

Reflection:

• Attendance: N/A

Week 9

Meeting Overview:

1. Grants: list due dates and grant criteria in spreadsheet and get mentor review

   • Boeing (due 5/1), Lockheed Martin, Toyota (TBD), Motorolla (by 1/3), Walmart (due 12/31), Honda (due 2/1)

2. Outreach

   • Gyroscope

     • Finish powerpoint by 1/1

     • Buy materials by 12/27

     • Send out email by 1/4

   • Everyone choose 1 activity and discuss it with a senior to present by 12/27

   • Create merch ideas

3. Newsletter - Nidhin & Samuel

   • Write nov and dec summaries by 12/27

4. Website

   • Outreach page, Mentors page, Student Volunteer Opportunities page, The Season page

5. Outreach wiki

   • Links to google doc ppts

   • Contacts of presenters

   • Activity summaries and materials

6. Diversity

   • Talk 1-1 with the team about experiences as minorities (by 12/27)

   • Contact Alpha Achievers to promote STEM with other teammates

   • Email by 12/27

   • Follow up about presenting to someone's club (by 12/27)

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​12/20/20 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 10

Meeting Overview:

1. Grants Review (10min)

2. T-shirt merch design (10min)

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: N/A

Reflection:

• Attendance: N/A

• Skill Pins Earned: Outreach Event 2 (Just earned: 1; Total: 1/4)

• Overall Rating: 3

  • (1= Garbage, 10= Absolutely Amazing)

  • Team leads: 3

  • Rookies: N/A

• Pacing: N/A

  • (1= too slow, 3= perfect, 5= too fast; from rookie's perspective)

• Understanding of material: N/A

  • (1= Nothing, 5= Understood everything; from rookie's perspective)

What went well

What could be improved on

Team Leads

Ppl had cameras on and were engaged in brainstorming ideas

Have multiple specific activities to do instead of just 1 or 2

Rookies

N/A

N/A

Week 11

Meeting Overview:

1. Attendance

2. Grants: list due dates and grant criteria in spreadsheet and get mentor review

   • Motorolla (by 2/1), Honda (by 2/1), Boeing, Lockheed Martin, Toyota (TBD)

3. Outreach

   • Choose 1 activity and discuss it with team lead

   • Helicopter activity

     • Create ppt presentation

     • Buy materials

4. Diversity

   • Send ethnic diversity survey

   • Creating ppt presentation for Alpha Achievers

   • Email

   • Create blurb for someone's club

5. Merch

   • Designs for t-shirts

   • Designs for hoodies

   • Survey sent out

6. Newsletter

7. Website

8. Outreach wiki

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​1/10/21 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A

Week 12

Meeting Overview:

1. Attendance

2. Grants: list due dates and grant criteria in spreadsheet and get mentor review

   • Motorolla (by 1/24), Honda (by 1/24), Boeing, Lockheed Martin

3. Outreach

   • Jelly Bean Structures (on 1/23)

     • Buy materials by 1/19

     • Ppt presentation by 1/22

   • (Outreach event) (on 2/6)

     • Choose event by 1/23

     • Buy materials by 1/30

     • Ppt presentation by 2/5

   • Helicopter activity (on 2/20)

     • Buy materials by 2/13

     • Ppt presentation by 2/19

4. Diversity

   • Send ethnic diversity survey (by 1/18)

   • Get ethnicity and gender stats of team (by 1/24)

   • Creating ppt presentation for Alpha Achievers (by 1/24)

   • Email organizations for speaker event (by 1/24)

   • Create blurb for a club (by 1/24)

5. Merch

   • Designs for t-shirts - by 1/24

   • Designs for hoodies - by 1/31

   • Survey sent out - by 2/1

6. Wiki

Links:

• Video Recording: N/A

• PPT/Resources used in Presentation: N/A

• Notes/Script: ​1/17/21 Meeting

Reflection:

• Attendance: N/A

• Skill Pins Earned: N/A