Newsletters

Newsletter examples & walk through

Newsletters are a way for our team to update our sponsors and members on how our team is doing. They can come in a number of different formats, from slideshows to documents to even videos if you want. Updating our sponsors is a requirement, and this is a way to make it fun!

When writing a newsletter, think of it as almost writing a newspaper. It is a quick recap of everything our team has done for the month (It is typical to do monthly newsletters, however if you have the urge to make weekly newsletters, have at it).

Below, there is a few examples of newsletters written and posted in the past. Take a look at some of these to get an idea of what you want to do! Don't be afraid to do something different if you'd like. Have fun with it!

Examples of past newsletters:

More in-depth walk through:

A list of what you might want to include:

Interviews or statements from different members.
Any big news or announcements from the team.
Pictures of our team with accompanying descriptions.
Goals of the subteams/lead statements.
Progress updates.

In general, a good rule of thumb for any given newsletter is to craft it around a specific narrative. Is the team going to BoB (Battle o' Baltimore) next month? Focus on preparations for that! Is the team hosting a mini build season? Highlight how the different subteams are all learning skills that they'll use in the upcoming season, and so on.

Focus on how the team is progressing and improving, something so readers can effectively follow our progress and feel invested.

Finished, now what?

It is good to have your newsletter looked over by your subteam lead as well as a mentor. Ideally you will want several peer editors to review and mark up your work.

Criticism is part of the process, no one is perfect!! Think of any mistake as an oportunity to learn and grow. Even if you make a mistake and no one catches it and by then it's too late, shrug it off, I've done the same and it is not worth the stress!!

After your newsletter has been reviewed and approved, you can now send it to your sponsors! Your subteam should have a list of all the sponsors on a spreadsheet with their emails attached. You'll want to email a pdf (if it's a document of sorts) or attach a file along with a short message to the email attached to the sponsor's name.

Any message included should be short and sweet, with a thank you for their support and a sentence or two about the newsletter. Don't fret too much about any mistakes you've made after you've sent off the email, it is highly unlikely that they will notice, much less reach out to you about it.

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