Season Overview

Season Activities:

• Late Spring:

  • Select new lead mentors for team and for each sub-team

    • current lead mentor must invite replacement in ​FIRST

    • current lead mentor should grant new lead admin privilege in the various IT tools:

      • Google domain: team2537.com new lead should be configured as a SuperAdmin?

      • Wiki: wiki.team2537.com new lead should have TracAdmin privilege

      • TeamSnap: new lead role should be configured as a Manager

  • Hold Lessons-Learned (post-mortem) meeting of full team - gather feedback, ideas for next year

  • Hold elections for student leaders for next year - graduating seniors should not vote.

  • Plan meeting schedule for next year

    • try to avoid conflict with Band so students can participate in both

    • coordinate with faculty advisor and school administration (Principal, Tech Ed Team Lead)

    • consult HCPSS calendar: ​http://www.hcpss.org/calendar/

    • make custom robotics calendar: calendar creator: ​http://www.timeanddate.com

    • reserve practice spaces (Aux Gym, Cafeteria, etc.) with Athletics & Activities Manager

  • If holding summer meetings (e.g. at Hackground or STEMAction), move materials needed from storage to summer facility

• Summer:

  • Develop summer agenda (e.g. robot enhancements for Fall off-season competitions, training, outreach)

  • Discuss access to Hackground with Prasad Karunakaran

  • Discuss access to STEMAction with Bill Duncan

  • Outreach events (should be coordinated by Ops Mentor/Students):

    • ​HoCo STEM Festival

    • ​Maple Lawn Street Festival - Hackground

• Fall:

  • AHS event: New Student Orientation - recruit new students (coordinate with Ops)

  • AHS event: Robotics Team Orientation (team/club signups) - sign-up students (coordinate with Tech Boosters)

    • 2 separate meetings in cafeteria: new student signup, returning student signup (and recruit parent mentors)

  • AHS event: Back to School Night - recruit new parent mentors

  • Pay Season's Team ​FIRST registration and get reimbursed from HCPSS using IFAS form(see team treasurer)

  • Opt-out of drive-base (in exchange for $450 Andymark voucher)

  • Build Mentor Team

    • Register mentors in ​FIRST TIMS and

    • Send invitation for background screening (all mentors should be required to complete this) - reimburse mentors for the cost

    • Schedule ​Mentor YPP training, check photo-IDs, and collect YPC forms

    • All mentors must complete HCPSS ​Parent Volunteer Training and collect certificates

    • Provide a list of all mentors to AHS principal, vice-principal

    • Reconcile IT lists (remove old mentors, add new mentors):

      • TeamSnap - add mentors and students and get updated phone/text/email info (may be handled by a Tech Boosters volunteer)

      • team2537.com - add mentors to appropriate groups via ​https://admin.google.com

      • wiki accounts - add mentors and students to appropriate groups

      • google drive access

  • Add students to school's shop safety training/testing program in ​Canvas

    • username: AHSspaceraiders@… get a password from a prior lead mentor or Tech Ed faculty

  • First meetings:

    • Team building exercises - help kids get to know each other, learn the ​engineering design process, and learn to work as a team by completing a few quick prototyping exercises; choose from:

      • Spaghetti Tower ​instructions

      • Robot Arm ​lesson plan ​instructions ​video

      • Spaghetti Bridge ​instructions ​rules

      • Mousetrap Car

      • Another ​marshmallow challenge