Northampton County Progress Reports

How do I complete a Progress Monitoring Report?  Check out this video for more details.

• Progress reports are due at intervals of 6 months (send about a week before the 6 month mark) and 10 months.  

• The date of the report is about the most recent IFSP date (not your start date).   

• Fill out all areas (including attendance), and refer to the status of the child at the beginning and end of each report time frame in order to describe their progress.  

• Write the goal # and goal verbatim from the IFSP document.

• Make reference to the frequency of treatment.  

• Complete as close as possible to the due date and submit to the counties ASAP.  The progress reports must be filled out using the fillable form in Provider Soft.  

• If you are working with a Spanish speaking (only) family, reports should be written in Spanish.

• Progress notes can be completed at the visit with the family using the fillable form in Provider Soft . Parents are not required to sign the report. Provide parents with a copy and CIS Admin will send a copy to the SC.

• You will be notified about the dates of the annual evaluation meetings, but you will NOT be paid for your time to attend. Your 10 month progress reports will provide insight and observations for the upcoming annual meeting.

• Progress reports should include parent/guardian involvement, and illustrations of coaching.  Progress reports should always be related to the parent/guardian concerns, and do not need to be as detailed as the Outcomes sheet. Discuss daily routines and how the family has been coached.  Carry over routines to other environments such as community settings (i.e., at Grandma’s, at the grocery store, daycare or during car rides etc.).  “Results and Recommendations” need to vary from time period to time period.  Reports should be different from one another.  They should reflect progress since the evaluation (if it's a 6 month report), or since the previous progress report (the 10 month should be a reflection of what happened since the 6 month report).

• You will be notified 2 weeks ahead of the actual due date for progress reports in Provider Soft.

• Corrections to session notes (if hand-written), progress reports, etc. should follow DPW standards (one line through incorrect documentation, initial and date and correct either above or below).

• If you have obtained a PRA (Parent Right’s Agreement) to do standardized testing, please use the HELP: Hawaii Early Learning Profile.  

  • TIPS: 

    • 1) Only score the area relating to the goal. For example, if the goal involves language, complete receptive and expressive language sections. 

    • 2) If a child has an emerging skill, rate them on the lower range provided on that skill. If a child is doing a skill, rate them at their age or at the highest range provided. 

    • 3) Add up all areas and divide by the #of skills to determine the developmental age.  Provide parents with a copy of this report. 

Sample Forms to Reference: All forms should be filled out in Provider Soft

6 month Progress Monitoring Forms-Word Version, PDF Version

6 month: PT Sample, OT Sample, SI Sample, SLP Sample

***6 month Creative Supplement Form***--please plan to include this with your 6 month reports!

Creative Supplement Form Sample (example)

Creative Supplemental Data Collection Ideas Per Discipline

10 month Progress Monitoring Forms (Annual Prep)--if there won't be an annual (child turns 3, etc.--this is not necessary). Look carefully at qualifications (if you think discharge is due, but the parent is pushing back--indicate this clearly on your report).

10 month: SI Sample