Embedded Files
updated R Hadfield 11/5/21
School of Engineering Financial Transactions Hub (Manager Mari-Carmen Garcia-Perez <maricarmen.garcia-perez@glasgow.ac.uk>)
Please contact the hub on the following email address: eng-porequests@glasgow.ac.uk
The main functions of the FT Hub are:
Dealing with staff expenses enquires
Ordering goods
Organising travel and conference registration
Student Expenses
Please see the following link for information regarding procedures relating to the above functions
http://www.gla.ac.uk/schools/engineering/informationforstaff/financehrresearchoffice/
Ordering Goods - a simplified explanation
Get quotation from vendor (if >£3k 3 quotes are required or a purchasing policy exemption must be submitted, signed by Budget holder) - PGR or PDRA placing order
Check with Budget holder (R Hadfield or A Casaburi) which project code to use - PGR or PDRA placing order
Submit po-request eng-porequests@glasgow.ac.uk - PGR or PDRA placing order
Budget holder approves on Agresso - R Hadfield or A Casaburi
A purchase order (PO) is raised by GU and the order is placed with the vendor - FT hub
When goods arrive send confirmation eng-porequests@glasgow.ac.uk to and invoice will be settled - PGR or PDRA placing order
If an order has not arrived, follow up with eng-porequests@glasgow.ac.uk and find out the PO number. Check with the vendor that the PO has been received.
If you hear nothing DO NOT assume everything is OK.
It is possible to get training on the Agresso system and raise your own POs, in my view this shouldn't be necessary.
For IT related orders (computers or software licenses) contact Ken McColl's IT team <eng-itsupport@glasgow.ac.uk>
Check with Budget holder (R Hadfield or A Casaburi) which project code to use.
PGR expenses claims
These are done through the FT hub and Finance, Accounts Payable <eng-porequests@glasgow.ac.uk>
Complete form with receipts and insurance information. Sign and date your part.
The budget holder/approver needs to review claim and sign and date
The claim should be sent to finance, accounts payable and include budget holder/approve email confirmation they are happy for claim to be paid.
Email to finance accounts payable <eng-porequests@glasgow.ac.uk> should include
a) completed student expenses claim form
b) all valid receipts
c) bank account details backup
d) Approver/Budget holder confirmation to pay (student and budget holder emails)
e) merge all into a single pdf
Note PGRs in the PIADS or ISM CDTs can claim expenses via the CDT
PDRA expenses claims
Submit with scanned receipts via CORE system
GU Engineering online systems
R Hadfield
Exam paper database
https://webapps.eng.gla.ac.uk/external/
PhD progress
old
https://webapps.eng.gla.ac.uk/progress/login
Now via MyGlasgow 2021 onward
Engineering sharepoint
https://webapps.eng.gla.ac.uk/progress/login
Academic task
https://webapps.eng.gla.ac.uk/tmt/client/index.php?
New room booking system
The Local Space Approvers are teaching office (Monday Tuesday) and School office (Wednesday Thursday) and Lynsey Stewart and Stuart Morrison (Fridays)
-----Original Message-----
From: Debbie Goldie <Debbie.Goldie@glasgow.ac.uk>
Sent: 02 October 2018 11:55
To: 'eng-staff@glasgow.ac.uk' <eng-staff@glasgow.ac.uk>
Subject: New Room Booking System
Dear All
I wanted to let you know that there is a new room booking system which is available to staff. This system will allow you to book local rooms in the Rankine Building and James Watt South. It is very simple to use and I have attached the instructions on how to book a room online to this email. You can access this booking system by logging into MyGlasgow and selecting Timetables and Room Booking. Once you have submitted the booking, it will come to the Local Space Approver to confirm your booking.
If you have any difficulty accessing the system please let me know.
Best wishes
Debbie
+++++++++++++++++++++++++++
Debbie Goldie
Head of School Administration
School of Engineering
James Watt Building South
University of Glasgow
Glasgow G12 8QQ
Tel: 0141-330-3146
Email: debbie.goldie@glasgow.ac.uk
The University of Glasgow Charity Number SC004401
From: Lynsey Stewart
Sent: 16 August 2019 10:38
To: Robert Hadfield <Robert.Hadfield@glasgow.ac.uk>
Cc: Debbie Goldie <Debbie.Goldie@glasgow.ac.uk>
Subject: RE: Quick question - room booking
Myself and Stuart Morrison approve the room booking on a Friday. On a Monday and Tuesday the Teaching Office approve the booking and on a Wednesday and Thursday the School office approve them.
I’ve just been speaking to Stuart about the fact that the calendar is greyed out and he advised that it is like this for everyone just now, he’s had a lot of enquiries about it.
Hopefully timetabling will advise on this soon.
Thanks
Lynsey
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