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BoxTop v5 – CASS/CNS Statement Approval Process
BoxTop has been designed to make the creation of accruals quick and easy, especially if using stored airline buy rates and handling charges. We’ve also designed the passing/approving of these accruals to be simple and fast.
BoxTop has been designed to make the creation of accruals quick and easy, especially if using stored airline buy rates and handling charges. We’ve also designed the passing/approving of these accruals to be simple and fast.
If you’d like to use the CASS approval feature then the following configuration should be put in place first.
If you’d like to use the CASS approval feature then the following configuration should be put in place first.
You’ll need to add an “F” suffix to your Purchase Nominal / Sales Nominal Code for the freight charge description you’re using for your costs/charges, invoicing/quoting, etc. This is only required in BoxTop and not in your accounting system and is used to identify the “freight” element which is shown separately on your CASS Statement.
You’ll need to add an “F” suffix to your Purchase Nominal / Sales Nominal Code for the freight charge description you’re using for your costs/charges, invoicing/quoting, etc. This is only required in BoxTop and not in your accounting system and is used to identify the “freight” element which is shown separately on your CASS Statement.
We also recommend that you create a Contact record with the name starting “CASS” e.g. CASS Exports or CASS IATA, the key is having the initials CASS at the beginning of the name, the account number should match with the account number you’re using in your accounting system.
We also recommend that you create a Contact record with the name starting “CASS” e.g. CASS Exports or CASS IATA, the key is having the initials CASS at the beginning of the name, the account number should match with the account number you’re using in your accounting system.
When users are accruing the airline charges, from the stored airline buy rates and handling charges, BoxTop will automatically add the supplier name in the following manner, e.g. CASS BoxTop Airways. In order to provide you with a list of CASS costs we use both the “F” suffix on the nominal code plus the first four letters of the supplier name, “CASS”.
When users are accruing the airline charges, from the stored airline buy rates and handling charges, BoxTop will automatically add the supplier name in the following manner, e.g. CASS BoxTop Airways. In order to provide you with a list of CASS costs we use both the “F” suffix on the nominal code plus the first four letters of the supplier name, “CASS”.
When the CASS Statement is being processed it’s entered in BoxTop in the usual manner, however once the details have been entered we recommend you use the CASS button to access details of each air waybill accruals/costs.
When the CASS Statement is being processed it’s entered in BoxTop in the usual manner, however once the details have been entered we recommend you use the CASS button to access details of each air waybill accruals/costs.
Selecting the CASS button will open the CASS Charges screen, see image above. This screen will provide you with a list of all unpassed accruals/costs identified by the air waybill number and displayed in a similar manner as the CASS Statement.
Selecting the CASS button will open the CASS Charges screen, see image above. This screen will provide you with a list of all unpassed accruals/costs identified by the air waybill number and displayed in a similar manner as the CASS Statement.
By using the filter dropdown you can select the appropriate airline and the list will display all available (unpassed) accruals/costs. When you select the air waybill number you’ll see in the background screen the analysis of the charges accrued on the Job. Clicking on the “Pass” button in the CASS Charges screen will automatically approve all lines displayed in the background screen.
By using the filter dropdown you can select the appropriate airline and the list will display all available (unpassed) accruals/costs. When you select the air waybill number you’ll see in the background screen the analysis of the charges accrued on the Job. Clicking on the “Pass” button in the CASS Charges screen will automatically approve all lines displayed in the background screen.
If the amounts don’t match perfectly then the quickest method is to still click the “Pass” button in the CASS Charges screen but make any adjustments manually in the background screen.
If the amounts don’t match perfectly then the quickest method is to still click the “Pass” button in the CASS Charges screen but make any adjustments manually in the background screen.
Once the air waybill accruals/costs have been processed they will not appear in the CASS Charges screen once closed & re-opened.
Once the air waybill accruals/costs have been processed they will not appear in the CASS Charges screen once closed & re-opened.
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