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Many things are denoted as accidents:
Our car hits another car, person, vehicle, building, tree structure, or anything that could do damage to our vehicle or the thing we hit.
Another car, vehicle, bike, or object hits our car.
Regardless if there is visible damage to our vehicle or the other object, we must follow the accident emergency procedure.
The most important thing to note about accidents: You do not have to continue service after being in an accident. We prioritize you, our staff members, above all else and want to make sure that you are feeling okay. After being in an accident (and taking care of everything that needs to be taken care of) we encourage all staff members involved to leave the shift early in order to de-stress.
Step 1: Is Everyone Okay?
Are you okay? Is the navigator okay?
Were there any riders in the vehicle, if yes, are they okay?
If another vehicle/bicycle/pedestrian is involved, are they okay?
Once you have assessed each person. Move on to step 2.
Step 2: Call the Police
If there is injury to another person or the accident involves another moving vehicle, call the police to have a police report made. After you have called the police, move on to step 3.
When in doubt, ask the Nightly Operations Leader
If there is no injury or the accident is a parked vehicle or an object (mailbox, fence, etc.), move on to step 3.
If the accident involves an animal; pull over immediately (without obstructing traffic) and turn your flashers on. Call the non-emergency police line if it involves a wild animal the size of a raccoon or smaller. Anything bigger (deer or elk), you need to call 911.
If it involves a domesticated animal, follow the steps below:
Make a reasonable effort to determine the nature of the animal’s injuries.
Give reasonable attention to the animal.
Immediately report the injury to the animal’s owner.
If unable to contact the owner of the animal, notify a police officer.
If the driver discovers only after leaving the scene of the collision that the driver’s vehicle may have been involved in a collision that injured or killed a domestic animal, the driver shall as soon as reasonably possible make a good faith effort to comply with the requirements of this section.
Failure to comply with these steps will result in a Class B traffic violation.
Step 3: Call the Night Ops
As soon as you are able to, radio the Nightly Operations Leader to notify them of the accident.
If 911 was called, inform the Nightly Operations Leader of that.
Once you are done, start filling out the proper paperwork in the orange Accident Report packet.
Step 4: Take Photos!
Take photos of the following:
SafeRide Vehicle
Object/vehicle hit
If a vehicle, get a photo with the license plate
Surrounding area
There can never be too many photos! Photos will load through the iCloud so you do not need to attach them to the Incident Report Form.
Step 5: Accident Report Packet
All accidents require paperwork. You can find the accident report packet in the vehicle blue bin. It does not matter if there is no visible damage!
Packet Contents:
Blue Insurance Card
Yellow Card
Witness Card (x2)
Auto Accident Report Form
Oregon Traffic Accident and Insurance Report
Step 5.1: Blue Insurance Card
Nothing needs to be written on this card. It does need to be left behind, in one of these ways:
Under windshield wiper
With owner of the property
With the driver of the other vehicle
Step 5.2: Yellow Card
Despite the card stating that it is just for unattended vehicles, we will use this card for all our accidents. This should be placed in the same location as the blue insurance card.
Step 5.3: Witness Card
This is for any witnesses that are not the driver or navigator. That could be riders, pedestrians, or passengers in the other vehicle. If there are no witnesses, you can skip to the next step.
You do not need to mail this, as indicated on the card. Simply, return to the orange envelope and the SafeRide Coordinator will take care of getting it to the appropriate office on campus.
Step 5.4: Auto Accident Report Form
This form is absolutely required! Do not leave the scene of the accident until both sides of the form are completed. Highlighted information is required!
Step 5.5: Oregon Traffic Accident and Insurance Report
This form always needs to be filled out.
Ultimately, the form will only be submitted if the estimates from Motor Pool are over $2,500. Therefore, if you are not sure the extent of the damage, go ahead and fill this out just in case.
Step 6: Return to SafeRide Office
Once you are done with all the paperwork, place the sheets back into the orange envelope, bring it to the SafeRide office, and hand over to the Nightly Operations Leader for review.
While the paperwork is being reviewed, both the driver and navigator need to fill out an incident report form.
Step 7: What now?
You do not have to continue service after being in an accident. In fact, it is encouraged to take time to leave the shift early in order to de-stress. You do have to stay until the Nightly Operations Leader has determined that all the steps have been followed.
Once everything has been checked, IR is submitted, you may clock out and go home. The SafeRide Coordinator will follow up with you on the next business day regarding next steps.
Here is a video walkthrough of dealing with accidents:
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