3.7 Unforeseen Closure
- Replaces: Supersedes all previous Personnel Policies on the same topic
- Reviewed: Annually
- Section Revised: 7/1/2012, 1/1/2014, 1/1/2022
- Contact: Human Resources Administrator
In the event of special circumstances which could impact the safety of staff and visitors or impair business operations, the District Director of Health and/or her/his designee may declare, at her/his discretion, that any or all of NKY Health's locations are closed for all or part of the day.
3.7.1 Notification of Unforeseen Closure
When appropriate, the District Director of Health and/or her/his designee will contact the media and emergency line(s) so notifications can be broadcast.
Upon learning of a special circumstance, such as inclement weather, an employee is responsible for finding out the following:
Whether her/his site is closed for all or part of the day. If it is closed
Whether she/he is required to work1 during the closure
Whether she/he is authorized to work2 if not required to work during the closure
The following are recommended sources to check:
TV – Channels 5, 12, & 19 News (and their web sites)
RADIO – 700 WLW (AM) (and its web site)
NKY Health CLOSURE LINE: 859-363-2056
NKY Health WEBSITE: www.nkyhealth.org
1 Required to Work means told by the supervisor or a higher authority in the chain-of-command that she/he must work
2 Authorized to Work means told by the supervisor or a higher authority in the chain-of-command that she/he is permitted to work
3.7.2 Unforeseen Closure Types
Depending on the circumstances, either some NKY Health-staffed sites may be closed while others remain open or all NKY Health-staffed sites may be closed.
3.7.2.1 Some Sites Open
An employee scheduled to work at a site remaining open must report to work as normal. An employee scheduled to work at a site that is closed must contact her/his supervisor for instructions.
3.7.2.1 All Sites Closed
When all sites are closed, an employee may be required to work. Supervisors will notify an employee required to work during a total closure.
3.7.3 Pay During an Unforeseen Closure
An employee who works during an unforeseen closure will be compensated according to normal policies affecting compensation and in accordance with applicable federal, state, and local laws.
When a non-exempt employee’s site is closed due to an unforeseen closure and she/he is not required to work, she/he may use automatically approved leave without pay (see section 5.13.) for the hours she/he was scheduled to work but does not work during the closure. Alternatively, with her/his supervisor’s approval, she/he may do any of the following:
Use accrued unused annual leave (see section 5.1) or accrued unused sick leave (see section 5.2) during the hours of closure
Flex the remainder of her/his workweek to work the scheduled number of hours
Work offsite (with prior authorization)
3.7.4 FMLA Leave During an Unforeseen Closure
Time during an unforeseen closure does not count against an employee’s FMLA leave entitlement (see section 5.12.)