• If the student has answered a list of questions and will be submitting the answers as a work sample, the list of questions must also be submitted.  This includes writing prompts.

• Needs to relate to standards for the grade level of the child unless child has an IEP

• Video and powerpoint projects are permitted for work samples as long as they are directly addressing a specific course listed on your master agreement

  • • • The student must be the main creator of this project and the content within the project

      • Parent/Guardian Directions: How to submit a video work sample

• If you and the student are submitting a photo image of an activity, please make sure that it is accompanied by written content explaining the relation to a course listed on the Master Agreement as well as details on what the student is learning in the photo.  

  • • • We recommend for TK-2nd grade students that the student attempt written content and the parent submits clear details (if the student is not writing in full sentences)

      • For 3rd grade students and higher, we recommend that the students provide the majority of the written content.  If it is necessary for the parent to provide additional details explaining course relation, please do so.

      • You can use this cover page when submitting a photo as a work sample to help explain the content of the image

• How much written content is needed for each work sample?

  • • • For students in TK-2nd grade most written content is approved coming from the student

      • For students in 3rd-8th grade we do need to see a minimum of half a page of written content.  Our CST team will always keep in mind the student’s abilities and grade level

      • For high school students, we are looking for at minimum a full page of written content reflecting at least a minimum of 1 hour of work.

• How many minutes do we need to log for Physical Education?

  • • • For students in TK-8th physical education is not required but based on Department of Education suggestions we recommend at least 200 minutes of Physical Education or 30 minutes per day

      • For high school students, we need at least 800 minutes per learning period.

Academic Integrity and Plagiarism

HCS believes that academic honesty and personal integrity are fundamental components of a student’s education and character development. Charter School students are expected to be the sole authors of their work and to demonstrate honesty and academic integrity. Use of another person’s work must be accompanied by specific citations and references. Heartwood Charter School also expects students will not cheat, plagiarize, or claim products generated by Artificial Intelligence as their own. The purpose of this policy is to uphold ethics and integrity in all academic endeavors and to provide our students with an understanding of what is and is not acceptable.

Definitions

• “Plagiarism”: 

  • The unauthorized use or close imitation of the language and thoughts of another author and the representation of them as one’s own original work.

  • To claim products generated by Artificial Intelligence as your own

• “Artificial Intelligence”: Artificial Intelligence (“AI”) is a computer, robot, or other programmed mechanical device that has the humanlike capacity to perform operations and tasks analogous to human learning, decision-making, or question answering. Examples of AI include the following:

• “Chatbot”: a computer program in the form of a virtual e-mail correspondent that can reply to messages from computer users.

• “ChatGPT”: ChatGPT is a generative AI chatbot. It is a natural language processing tool, driven by AI, that enables human-like conversations and much more with a chatbot. The language model can answer questions and assist with tasks, such as composing emails, essays, music, images, and code.

Examples of Plagiarism and Academic Dishonesty

1. Quoting someone else’s words, sentences, paragraphs, or an entire paper without acknowledging the source.

2. Paraphrasing someone else’s ideas, opinions, or theory without acknowledging the source.

3. Imitating someone else’s argument without acknowledging the source.

4. Using more of a source than is acknowledged in the citation.

5. Copying a fellow student’s work, paper, and/or essays and turning it in as your own.

6. Copying another student’s computer file and submitting it as your own work.

7. Buying an essay, paper, or written work online.

8. Using teacher manuals or answer keys.

9. Cheating during an examination, including the possession of unauthorized material, or generating answers with a chatbot

10. Disclosing information to another student, including an examination’s contents.

11. Using tools to generate text, art, code, or music that students then represent they generated independently.

Student Submission: 

• Formatting of written work samples must be submitted via the Learning Period (LP) Google form as a Google Doc. All other formats will be returned.

  • Written work samples at Heartwood are defined as any subject other than mathematics or visual arts that contains 3 or more sentences.

Teacher Review:

• All CSTs will process written work samples using the following applications to screen for AI-generated content and plagiarism.  The CSTs have the option of using the following applications to screen written work:

  • Gptzero

  • Smodin

  • Grammarly

  • QuillBot

  • https://www.turnitin.com/

• First offense: If more than 2 screeners identify more than 40% of work is AI-generated or plagiarized, the following will occur:

  • Work will not be given a passing grade, and there will not be a chance to resubmit

  • A direct conversation will occur with the Student, Parent/Guardian, assigned CST, and reviewing CST

• Second offense: 

  • Required meeting with Administrator, CST, Reviewing CST, Parent/Guardian, and student

  • Semester grade may not be higher than a D

  • There will be no chance to resubmit work

• Third offense: 

  • Required meeting with Administrator, CST, Reviewing CST, Parent/Guardian and Student

  • No credit will be given for the course that semester, and work can not be resubmitted

  • Review Team will meet and discuss Expulsion per our current policy.