Creating Preassigned Breakout Rooms

Please note: only the instructor of the course is able to make the changes. An ITA or TA can assist via Share Screen. A TA is able to only make the course changes to the link they create. PLEASE NOTE: In order for the preassigned breakout rooms to work, the participants will need to log into their Zoom account PRIOR to joining the zoom meeting so that the system can register their email address and connect it with the breakout room.

1) In the web browser of your choice, go to Georgetown.zoom.us

2) In the center of your screen you will see the button to sign in. Click this and log in with your GU NetID and Password.

3) This should take you to your meetings page in Zoom. Scroll down to see the course you want to set Pre-Assigned Breakout rooms for and when you hover over the course name, click the edit button that appears to the right.

4) Scroll down to the bottom, just before where you click save and you should see the below menu option:

6) Click on the blue plus button that says “+ Create Rooms” and that will open this screen:

7) Click on the plus sign near where it says rooms to add the number of breakout rooms you would like to assign. These will appear on the left and replace where it currently says “No Groups”

8) To add people to the room, you will need to click on the specific break out room on the left underneath where it says rooms, and then click in the box that says “Add participants” as seen below:

9) In this box, add the email address of the person you would like assigned to this breakout room. PLEASE NOTE: the email address must be associated with a Zoom account.

10) Once you have entered the email address, you will need to press enter in order to add another participant.

11) Go through each of the breakout rooms listed under rooms adding the participants you want to be in that specific room.

12) When you are done adding participants to all rooms, be sure to click the blue save button in the bottom right of the Breakout Room Assignment screen.