How to take time off:

1. Check the vacation calendar for available dates. TOAs can only cover for one teacher at a time. Coverage is first come, first served. 

• If your TOA is not available the week you are needing coverage, please talk with your TOA and they can help secure your week of coverage.

2. Check your live lesson schedule and notify your partner and Vanessa immediately if any changes need to be made.

3. Email your IL for approval.

4. Submit your request in Workday.

5. Vacation time will be put on the vacation calendar.

​Week Long TOA Coverage​​

• Your coverage runs from 8pm Friday to 8pm Friday of the week that you take off.

• Coverage will include grading, taking incoming calls, making outgoing calls.

• TOAs will be completing Monthly Calls, No Work Calls, 80% Calls, Grace Period Calls, and DBAs (unless instructed otherwise).

• TOAs cannot hold your place in a structured teaming rotation during coverage. Please make sure your teammate(s) is/are informed that any pre-planned coverage  you would typically fulfill is changed or cancelled during your vacation. 

Prior to leaving checklist:

• Fill out the Passport to Vacation BEFORE Leave (Send to the TOA that is covering for you the day before you leave in case of any questions)

• Email students/parents to inform them of your upcoming vacation dates and who will be covering. TOAs will put their contact information on your announcement page. Please do not leave any TOA phone numbers on your voicemail, email, or announcements page. If there is an emergency, TOAs are unable to change this information, which may cause confusion for students and families.

• Verify that you are not scheduled for a live lesson during your vacation. If so, please reach out to a peer to trade shifts during this time.

• Return all calls, texts, and emails before leaving.

• Grade all assignments through 8pm Friday before leaving.

• If applicable, on your appointment scheduler, block out appointment dates during your vacation.

• Set "Out of Office" emails in Outlook and Educator.

• Change your voicemail to reflect your vacation and instruct students to check the announcements page and call the TOA on coverage while you are out.

• Spend the week prior to your vacation focusing on CA calls, Monthly calls, and No work calls. 

• How to set up an out of office message in Educator

• How to add an out of the office reply in Outlook

• Passport to Vacation 

• Google Voice Text Auto Reply

During Vacation:

• Relax, enjoy & don’t think about FLVS – your students will be taken care of!

• Your TOA will take calls and grade through Friday at 8pm. 

Upon your Return:

• Notes will be emailed to you noting any important events or student concerns during your leave.

• Teammate Coverage FAQ

• If you wish to keep notes, please use the Teammate Coverage Notes and send to your teammate upon coverage completion. 

• Your teammate is responsible for putting up their coverage banner on your announcement page by 8am on the day they are covering your class.