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Summary
Summary
Process of drawings, reviews, and updates in order to finalize object display orientation, mount and in-case furniture fabrication, graphic placement, and visitor experience of display cases.
Process
Process
Create Case Size Schedule (spreadsheet)
Create Case Size Schedule (spreadsheet)
Timing
Due to production a minimum of 2 weeks before Reality Check 1 (used to gather ballpark estimates for Production & Graphics)
Purpose
Gather initial information and estimates into one document that production can use to develop price estimates
Documents Needed
The draft object list (Development)
Grouping Document (Development)
Assessment 1 (Conservation)
Treatments & Time Estimates
Gallery & Case (RH & T)
Cases and Barriers
Treatments (Placeholders)
Permanent Exhibitions
Phase or Parallel tracks for Shell (but Ideally in the process)
Big impact elements - HVAC, Ceiling, Power, Structure
Deliverables
Draft case schedule with approximate sizes, types, estimate of number needed; checked against case inventory
Rough drawings
Custom casework identified with approximate sizes
Format
Participants
Content advisor(s)
Developer(s)
Registrar(s) for loan or FM objects
Conservator
Mount maker
Exhibition Designer
Exhibition Design Director
Graphic Designer, if in-case graphics
Production Manager
Media & Interactive Producers, if digital component
Case Layout Review #1
Case Layout Review #1
Timing
Begins immediately following Assessment 2 and before Reality Check 2.
Duration: 1-2 weeks per batch
Purpose
Gather information from all stakeholders in order to produce one document that holds all information needed to build and install a case
Documents Needed
Final Artifact list
Final Conservation requirements Assessment 2
Proposed case list/reserved (conversation with 3D and Production)
Display summaries
Final Mount Shop Sketches
Deliverables
PDF drawings given to Project Manager of all cases in batch, created to specifications listed below.
Format
Digital sign-off (currently via dropbox paper)
Project Manager to create sign-off document and alert stakeholders
1-2 weeks open for review and discussion
1 week for updates by 3D
Participants
Content advisor(s)
Developer(s)
Exhibitions Registrar(s) for loan or FM objects
Collection Manager for FM objects
Conservator
Mount maker
Exhibition Designer
Exhibition Design Director
Graphic Designer, if in-case graphics
Production Manager
Media & Interactive Producers, if digital component
Case Layout Review #2
Case Layout Review #2
Timing
Scheduled to follow Case Layout Review #1 and fit with overall design and production schedule.
Duration: 1-2 weeks per batch
Purpose
Ensure comments from previous round have been incorporated and gather final information from stakeholders in order to finalize the case design
Deliverables
PDF drawings given to Project Manager of all cases in batch, created to specifications listed below.
Format
Digital sign-off (currently via dropbox paper)
Project Manager to create sign-off document and alert stakeholders
1-2 weeks open for review and discussion
1 week for updates by 3D
Participants
Content advisor(s)
Developer(s)
Registrar(s) for loan or FM objects
Collection Manager for FM objects
Conservator
Mount maker
Exhibition Designer
Exhibition Design Director
Graphic Designer, if in-case graphics
Production Manager
Media & Interactive Producers, if digital component
Final Case Layouts
Final Case Layouts
Timing
Scheduled to follow Case Layout Review #2 and fit with overall design and production schedule.
Duration: 1 week per batch
Purpose
Ensure comments from previous round have been incorporated and make sure all outstanding questions have been answered so that production can begin
Deliverables
PDF drawings given to Project Manager of all cases in batch, created to specifications listed below.
Format
Digital (currently via dropbox paper) AND in-meeting sign-off
Project Manager to create sign-off document and alert stakeholders
1 week open for review
At team meeting, go through every case one-by-one to ensure all comments have been addressed and no outstanding questions remain
Exhibition Designer to finalize any updates flagged at the meeting and then hand over drawings to Production supervisor
Participants
Content advisor(s)
Developer(s)
Registrar(s) for loan or FM objects
Collection Manager for FM objects
Conservator
Mount maker
Exhibition Designer
Exhibition Design Director
Graphic Designer, if in-case graphics
Production Manager
Media & Interactive Producers, if digital component
Specifications
Specifications
Specifications for drawings
Specifications for drawings
All drawings should be in the same scale
Use format and dimension standards
All dimensions noted in inches
Create new VW files for each case
Drawing should contain hall, section, case number both FM and exhibit if different
Each drawing should have an integrated scale on the page
The case deck should have a 1” grid overlay
It should include all graphics and numbers in the case
All finishes should be listed color, brand finish, process
Display angle should be noted
Key view (map) of the location of the case in the hall/gallery
Height from the floor, elevation, and case exterior (elevation and section)
Conservation requirements checklist: rh, arten meters, coupons, foot candles, weight (for heavy objects)
List of people to review
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