Posting Payments

Clearing Accounts

• Texpool (electronic payments, typically from governmental agencies) 10‐0‐00000‐1202‐00.
• Because Texpool is an interest bearing account, and because, typically, grant funds are not allowed to earn interest, it is important to post Texpool payments as soon as possible. Make sure that the date of the journal entry matches the date of the Texpool notice.
• For unidentifiable Texpool payments, access www.window.state.tx.us/fm/payment or call the automated payment inquiry system at 1‐877‐309‐3775 or 475‐4869. ACC’s ID number is 17417420365.
• For additional information on TEA payments, access http://faulk.tea.state.tx.us/pmtrpt1/TEAPmtRpt.jsp.
• Most payments will be listed under the University option. Use a tax ID of 997997997, and make sure to select the correct fiscal year.
• If the payment doesn’t show under the University option, select the School District option, and use a tax ID of 741742036.
• Unapplied Payments (for paper checks that are received) 10‐0‐00000‐1386‐00
• On the GLTB , each CR will show up with a session number. To see the individual checks included in the session, go to ST and run an SSRC report:
• Enter a date range to cover the transaction in question and the session ID
• CRV’s (Cash Receipt Voucher)
• CRV’s are rarely used except with gift accounts from the ACC Foundation.
• Student Accounting will deliver the CRV form with documentation attached.
• Fill out account number and dollar amount on the CRV form, and record receipt on the reconciliation spreadsheet.
• Copy the completed CRV form for the grant file, and return original to Student Accounting.
• Make sure to increase the grant account budget, as applicable.