Childcare

Childcare Expenses

• The Teacher Trac program‐Child Development Unit at EVC at the end of the semester may send in paperwork to process bonuses for their students. Students who work at childcare facilities and who meet requirements of the Teacher Trac program receive a monetary bonus to encourage them to complete the program. The administrative assistant will send a spreadsheet with the student’s name, address, bonus amount, and the grant account number to debit. A miscellaneous voucher will need to be filled out for each student. Once you have all the misc. voucher forms complete, attach the spreadsheet and email. Approve, save a copy of the spreadsheet to network folder and forward the approved MISC vouchers to A/P.
• Daycare invoices
  • In some grant programs (ie Perkins Support Center), funds are available to pay for students’ childcare costs.
  • Typically, the Support Center department will create a blanket PO for each day care provider, and specify the associated student name, child name, applicable dates and total dollar amount authorized.
  • The Support Center uses a special invoice form that has been customized for this purpose.
  • Invoices will be delivered via inner campus mail with the blanket # and PR # written on top.
  • Make sure that the invoices have been approved by the budget authority.
  • Approve each invoice following the same guidelines for approving other invoices against blanket PO’s.
  • Make sure to track the blanket and all invoices on a spreadsheet, to ensure that the blanket does not get overdrawn. Also make sure to enter the invoice amount on the reconciliation spreadsheet.