Sponsorships

Tuition, Sponsorship, & Scholarships

• All transactions pertaining to student tuition and/or fees using subcode 6598 (ie scholarships) must be processed through Financial Aid. This ensures accurate year end reporting in the students’ 1098’s.
• If the payments will not be processed through Financial Aid, use subcode 6523 (sponsorships). This subcode should be used when using the MCRG process with Student Accounting, or in other tuition scenarios where Financial Aid is not involved with disbursing the funds.
• Sponsorship is when a grant is sponsoring a student’s tuition for either credit or continuing education courses.
• Access the XS19 screen and verify availability of funds.
• Access the VENI screen and verify the student is set-up as a vendor. If not, give the name to Purchasing to set-up the student as a vendor.
• The department who is sponsoring the student will send a memo or spreadsheet with the student’s name, student id number, course name, and dollar amount.
• For credit courses, the grant can be charged after the 25% refund date (see current course catalog for this information).
• For continuing education courses, the grant can be charged after the first day. Once the students are enrolled for continuing education courses and they attend the first day, the full amount of tuition is due, even if they decide to drop later.
• To process the sponsorship payment through the student system (DATATEL/APPS/ST):
• You will need the sponsorship number to run the reports, if you do not have this information, student accounting can give you this information
• Access ARSP, tab towards the bottom of the screen and you will see AR Accountholders, enter the sponsorship number there, for example #0895289 and when you hit enter you will see the name of the sponsorship, such as Skillpoint Alliance.
• Access SPSP, where you see Sponsors-enter the sponsor #, where you see student-enter … and
• Choose the appropriate term, for example Skillpoint Alliance Fall 2008 credit. Where you see terms-enter the current semester, for example 208U000 (summer 2008 credit).