Operating Expenses

Grant Operating Expenses:

When charging operating expenses to a grant account, be sure to take the following considerations into account before approving:

General Principles for Determining Allowable/Reasonable/Allocable Costs

The grant contract, the College's policies, agency guidelines, State and Federal rules and regulations MUST be used in determining whether cost are allowable/reasonable/allocable before being charged to a grant account. Each expenditure must be evaluated prior to their approval. See links below for Federal and State websites on grant management.
- Should an unallowable cost hit the grant general ledger, the grant accountant will notify the grant budget authority and move the cost from the grant account to the budget authority's college's 10-acct via a journal entry (JE should have backup documentation).
- Should an allowable cost hit the wrong grant account, the grant accountant will transfer the expense via a journal entry (JE should have backup documentation) to the correct grant/college account.

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