Food must be allowed in the grant contract in order to be paid with any grant funds. If the grant does allow food, the following process is used:
- Because grant accounts do not allow the use of petty cash reimbursements or Pcards, the program department will submit an REQ in the datatel system.
- This ensures that the food vendor will accept a PO to have the food purchased place.
- ACC will issue payment after an approved invoice has been submitted containing both the budget authority and the grant accountant's signature on it. The PO# must also be visible.
- The sub-code for Food is 6303.