Recording your class

Recording your live class enables students who cannot attend class or need to review access to your lectures and lessons at a later time.

Note: Due to FERPA concerns, recorded sessions with students may NOT be shared across sections. See: Delivery Modalities Comparisons

Transparency

Using your syllabus, provide clear information for your students to explain why you're recording your classes, anonymity options, when and where they can find your recordings, and sharing guidelines that respect and protect all student's privacy.

If needed, here's an example statement for your syllabus to help you with your wording. Feel free to copy/edit/use what you like:

RECORDING OUR LIVE CLASS

To provide equitable access for learning in this class, I may record our class lectures and lessons and include closed captions, as well.

Our class recordings are for teaching and learning only and not to be shared outside our Canvas system and classroom colleagues.

If you do not want to be identifiable in a class recording, turn off your webcam and change your display name.

If you change your display name, notify me prior to class what your pseudonym is so I may use it if and when referring to you during class.

Recording Disclaimer

VISUAL NOTICE

• When using Zoom to record a meeting, use the following steps to provide a popup disclaimer notice for your session's participants.

• When using Microsoft's Teams application to record a meeting, all participants will see a Disclaimer (red icon) next to the meeting topic's name, by default. At this time there's no way to produce a popup window or personalized disclaimer.

VERBAL NOTICE

• Remind students to turn off their video and change their meeting name if they want to be anonymous in the recording. Once you're recording has begun make a verbal statement that the meeting is being recorded so that it's part of the recording.

ADDITIONAL NOTE: If recording from a different conferencing platform please consider this "5 ways to obtain recording consent" article, https://docs.chorus.ai/hc/en-us/articles/115001571154-5-Ways-to-Obtain-Recording-Consent

Authorization to record a class

The instructor and course staff are the only ones authorized to initiate a recording of a class. Renton Technical College has set its Zoom settings college-wide to default to host-only recording sessions. Students are not authorized to record a class.

Sharing a recording with students

IMPORTANT: Do not post the recording link anywhere outside of your Canvas course site.

ZOOM

1. Recordings, when saved to the cloud and processed, are automatically copied to your Panopto "Meeting Recordings" folder.

2. Find the recording and move it to your Canvas course

3. Add its auto-transcribed closed captions.

TEAMS

1. Recordings are saved to Microsoft's Stream app

2. Find and download the .mp4 recording file

3. Upload it to your Canvas course Panopto app

4. Add its auto-transcribed closed captions.

Steps to respect and protect students’ privacy

Always let your students know that the class is going to be recorded, explain why you are recording the class, and how the recordings may be used.

Also tell them their options. If they do not want to be identifiable in the recording, let them know they can turn off their webcam and even change their display name. If they choose this option, they should inform you of their pseudonym and you should remember it when referring to them during the recording for attendance purposes.

In addition, explicitly state that the recordings or links are not to be shared outside of the class.

Live Transcripts v.s. Closed Captions

Live Transcripts occur during a live online mtg.

• Zoom: How to enable live transcripts (a video)

• Teams: How to enable live transcripts (text)

Closed Captions (CC) are added after a meeting's been recorded. These are not generated via live transcripts. The easiest way to add CC to a video recording is to apply auto-transcriptions to your video recording