End of Quarter: Grading

Student Attendance

Any student attending class must be registered and therefore display in the course roster on Instructor Briefcase.  If a student’s name does not show up on the roster after the second day, the student must provide proof of enrollment from the Enrollment Services office.

How to find last date of attendance in Canvas for Online classes:

If a student did not pass OR if they never signed in (V) you need to put in the last date of attendance. Look at their analytics by clicking on their names in the people tab, then Analytics; you can see the date they last participated: 

Attendance may be included in the grading policy at the instructor’s discretion. If attendance directly affects a student’s participation grade, this policy must be clear, specific, and included in the course syllabus.

S/U (satisfactory or unsatisfactory) An “S” grade is not figured into the grade-point average.  A “U” grade is figured as a “0.”

Y – In-progress  A “Y” grade is given to all the students in a class who are doing passing coursework but need additional instruction and time to complete course requirements or competencies.  Students are required to re-register for the course and pay all tuition and any other charges. The Y remains on the transcript for the quarter assigned, while the final grade will be posted to the quarter in which the student re-enrolled in the course.  The Y grade earns no credit and does not affect the GPA.

I – Incomplete  When a student is not able to complete a class for reasons beyond his control an instructor may assign an incomplete.  It should be given ONLY when there is a reasonable expectation that the student will complete the specified work in the time allowed without additional instructional time.  To receive an “I” grade, the student MUST have an “Incomplete Contract” (See Attachment 1) signed by the instructor and the dean and submitted to Enrollment Services prior to the grade being submitted.  An “I” grade reverts to the assigned “grade without completion” after one quarter (not including summer) unless otherwise specified on the incomplete contract. The original is sent to the registrar with copies to the student, instructor, dean and counselor.

N – Audit An audit means the student registers on a space-available basis to attend the class and to listen, but not do graded work.  The student pays full tuition and fees, but attends class for information only. The N grade does not earn credit and does not affect the GPA.  The audit grade option must be approved by the instructor and submitted to Enrollment Services office by the 10th day of the class.  Once registered for an audit, the student cannot change to a graded option.

R –Repeating a Course  The qualifier “R” on a transcript means a course has been repeated, and is excluded from credits and grade point average. All grades will still appear on the transcript whether repeated or not.  The most recent grade will be used to compute the GPA. Students may not take a course more than twice without permission from the Vice-president of Student Services. Repeating certain courses may require permission from the instructor or the appropriate administrator.

V – Unofficial Withdrawals Students who attend briefly, rarely, or not at all, and who fail to officially withdraw from a course or a program with a W grade, may be assigned a grade of ”V” at the discretion of the instructor.  The V grade does not earn credit and does not count in the GPA calculation.

W -Withdrawals  A student may officially withdraw from a program or class by completing the appropriate form and submitting it to Enrollment Services by the eighth week of the quarter. After the eighth week, the student cannot receive a “W” and will be graded based on the course requirements as described in the course syllabus. A withdrawal prior to the 10th day of the quarter is not listed on the transcript.  After the 10th day of the class, a “W” will appear on the student’s transcript but it is not computed in the GPA.  An official withdrawal can only be initiated by a student or a counselor at the request of the student.

HW – Hardship Withdrawals Under very exceptional circumstances, instructors can request a hardship withdrawal for a student.  This can be requested at anytime during the quarter for a student who has attended class regularly and has completed assignments with passing grades but for reasons beyond his or her control must drop out.  A hardship withdrawal must be signed by the instructor, the dean and the Vice-president for Student Services.

Grade Grievances:  A student who feels he did not get the grade he earned must first speak to the instructor involved.  If the dispute is not resolved, the student may file a grade grievance with the supervising dean.  Grade grievances must be based on (1) grade entry errors, (2) the instructor did not follow the grading criteria outlined in the course syllabus, or (3) grading criteria were not uniformly applied. 

A grade grievance MUST be filed within one quarter after the quarter in which the grade was assigned, not including summer quarter.

If you have any questions or need assistance with submitting your grades, please contact the Enrollment Services staff, https://www.rtc.edu/enrollment-services