REDCap – Data Management & Monitoring

Pur Umeed Zindagi (PUZ) utilizes REDCap (Research Electronic Data Capture) as its primary digital data management system to ensure accurate, timely, and secure documentation of all mental health services delivered across sites.

Daily Data Entry by MHOs

All Mental Health Officers (MHOs) are responsible for daily data entry on REDCap. Every individual interaction is documented in real time or at the end of the service day to maintain data accuracy and continuity of care.

The following information is routinely entered into REDCap:

• Screening data

  • Initial screenings (PHQ‑2, GAD‑2)

  • Detailed assessments (PHQ‑9, GAD‑7, MANSA)

• Enrollment details

  • Client registration and informed consent status

  • Assigned site, MHO, and care pathway

• Counseling and follow‑up sessions

  • Session dates

  • Type of intervention provided

  • Progress notes and clinical observations

• Referrals

  • Referral to psychologists, psychiatry, or other services (when required)

• End‑of‑Treatment (EOT) data

  • Final assessment scores

  • Outcome status and case closure details

Standardized & Structured Documentation

REDCap forms are designed using standardized templates aligned with PUZ clinical protocols. This ensures consistency in data collection across all regions and sites, regardless of location or service volume.

Monitoring, Supervision & Quality Assurance

Data entered in REDCap enables:

• Clinical monitoring by psychologists and regional leads

• Case tracking from screening to end of treatment

• Outcome measurement and service effectiveness evaluation

• Program reporting using de‑identified and aggregated data

Supervisors regularly review entries to ensure data quality, clinical accuracy, and ethical compliance.

Confidentiality & Data Security

Access to REDCap is role‑based and restricted to authorized PUZ staff only. All client information is stored securely and handled in line with IHHN privacy, confidentiality, and ethical standards. Data is used solely for clinical care, supervision, reporting, and approved research purposes.

Supporting Evidence‑Based Decision Making

By maintaining a centralized and reliable data system, REDCap supports PUZ in:

• Identifying trends in mental health needs

• Improving service delivery and follow‑up care

• Strengthening accountability and transparency

• Informing program improvements, research, and policy planning

Through consistent daily REDCap data entry, PUZ ensures that every screening, enrollment, follow‑up, and end‑of‑treatment outcome is documented, monitored, and used to enhance the quality and impact of mental health services across Pakistan.