Receiving (AFN)

Instructions

1. Receiving items in Alma

• Navigate to "Fulfillment" > "Scan in Items" 

• Scan each item's barcode

  • • If an error pops up, ask a staff member

• Check the "Next Step" box for each book

  • • If "On Hold Shelf" is listed, set aside

    • If "in transit to Science & Engineering" is listed, set aside in a separate pile

    • If anything else is listed, ask a staff member

Notes:

• Make sure your location is set to "McHenry Library - McHenry Circulation Desk"

• NRLF books will have 2 barcodes, use the NRLF titled one on the spine

• If the physical item has a "Building Use Only" or a "Library Use Only" label, strap the item with the red Library Use Only cardstock strap, and let ILL staff know so that they can notify the patron.

2. Printing Slips

• Navigate to "Admin" > "Printouts Queue" and select all, then press "Print Slip"

  • • Make sure double sided isn't selected

    • Try to select "Black & White" to save ink

• Fold the slip in half and match to its appropriate item while removing the old slip

• Place the slip in the item facing upwards so the patron's name is visible

  • • If you kept the items in the order they were scanned, the slips will have printed in the same order

• Place any old slips into the shred bin when able

Notes:

• Make sure your printer is set to "ILL Canon"

3. Place items on shelf

• Shelve books on the hold shelf by patron's last name

• Shelve media, fragile, oversized, and library use only items in their respective locations

Updated 06/18/25 DK