Check Ins (VDX)
The goal of this task is to process UCSC owned items that have been returned to us by the borrowers.
The goal of this task is to process UCSC owned items that have been returned to us by the borrowers.
Prep checklist:
Separate VDX items from AFN items
Separate out & set aside:
Volume sets
DVDs
Microform
Anything that isn't a book
Notes:
All items with VDX style paperwork are likely VDX
All items without paperwork are likely AFN
All items with Alma style paperwork are likely AFN
Find paperwork
Confirm the information on the paperwork matches that of the item precisely
Set aside items missing our paperwork
Make sure the item is in reasonably good condition
Bad condition: wet/moisture damage, so much writing inside that it’s distracting, cover or pages coming off/out
If item is in bad condition, give to a staff member
Notes:
Ensure volume sets, media, and other items match the description
Select "Bulk Action" in VDX (top of the page)
Scan the ILL# barcode on the paperwork
Count the number of barcodes scanned
Count the number of items
If these numbers don't match, figure out which item was not scanned
Select "Checked In" as the action from the dropdown menu and press the "Action" button
Ensure the action is listed as "Successful" on the following page for all items
Process books without our paperwork, volume sets, and media individually
Find the item's VDX entry
Choose the "Checked In" action once you've confirmed they match
Notes:
Keep paperwork with any item that isn't a single book
Add a PRIVATE NOTE to volume sets and media describing what was returned
Example: "Checking in Vol. 1-2."
Bring books to the circulation check in table
They will be processed in Alma by circulation students before re shelving
Notes:
Media items need to go to the Digital Scholarship Commons or in the Media Return box outside McHenry library
Updated 05/13/2022 DK
Updated 09/08/2023 DK
Updated 10/10/24 DR