Borrowing Returns (VDX)

1. Select "Bulk Action" in VDX (top of the page)

   • Scan the barcode from our Bookstraps

   • Count the number of barcodes scanned

   • Count the number of books 

   • If these numbers don't match, figure out which book's barcode was not scanned

2. Carefully disassemble Bookstrap 

• Confirm that the title on our Bookstrap matches the lender's paperwork

• Put lender's paperwork back in book

• Make a pile of our Bookstraps

• Make sure the book is in reasonably good condition

  • • Bad condition: wet/moisture damage, so much writing inside that it’s distracting, cover or pages coming off/out

    • If item is in bad condition, give to a staff member

3. Select "Bulk Action" in VDX (top of the page)

   • Scan the barcode from our Bookstraps

   • Count the number of barcodes scanned

   • Count the number of books 

   • If these numbers don't match, figure out which book's barcode was not scanned

4. Select "Returned" as the action from the dropdown menu and press the "Action" button

   • For Returned via select "Courier"

   • Ensure the action is listed as "Successful" on the following page for all items

5. Separate items for shipping

   • Books from UCs go on their respective shelf

   • Books from CSUs go on their respective shelf

   • All other books go on the FedEx table

6. Put Bookstraps into the shred bin

1. Look up item in VDK

   • Scan the barcode from our Bookstrap in "Requests"

     • • You only need to scan one barcode for volume sets as they have the same ILL#

   • Check the public and private notes for a description of the item

     • • The description should match the item

2. If there are any discrepancies, ask a staff memberCarefully disassemble Bookstrap 

• Confirm that the title on our Bookstrap matches the lender's paperwork

• Put lender's paperwork back in

• Make sure the item is in reasonably good condition

  • • Bad condition: wet/moisture damage, so much writing inside that it’s distracting, cover or pages coming off/out, DVD case is cracked

    • If item is in bad condition, give to a staff member

3. Look up item in VDK

   • Scan the barcode from our Bookstrap in "Requests"

     • • You only need to scan one barcode for volume sets as they have the same ILL#

   • Check the public and private notes for a description of the item

     • • The description should match the item

       • If there are any discrepancies, ask a staff member

4. Select "Returned" as the action from the dropdown menu

   •  Add a PRIVATE NOTE describing what is being returned

     • • Ex: "Returning volumes 1-2"

       • Ex: "Returning 1 DVD & 1 booklet"

       • Ex: "Returning 2 DVDs in case"

   • Press the "Action" button

5. Separate items for shipping

   • Items from UCs go on their respective shelf

   • Items from CSUs go on their respective shelf

   • All other items go on the FedEx table

If you have done this task many times, this guide will help refresh your memory.

1. Disassemble bookstraps and confirm books are in good condition

2. Bulk action "Returned" Bookstrap barcodes (# of barcodes must match # of books)

3. Place books on their respective shelves and tables