Shipping (VDX)
The goal of this task is to keep track of the items we are sending out on loan to non-UC libraries.
The goal of this task is to keep track of the items we are sending out on loan to non-UC libraries.
Prep checklist:
Separate out & set aside:
Volume sets
DVDs
Microform
Anything that isn't a book
Make sure the items are in reasonably good condition
Bad condition: wet/moisture damage, so much writing inside that it’s distracting, cover or pages coming off/out
If item is in bad condition, give to staff
Note: Before shipping the book in VDX, you must check it out through Alma to our ILL patron
Navigate to "Fulfillment" > "Manage Patron Services"
Scan "Long Term 3" account barcode or type in "90 Day Loan" and select "INTERLIBRARY LOAN LONG TERM 3"
Note: has a loan period of 90 days
Scan the barcodes on the items
Make sure each item checks out successfully
Change Loan Display to "Loans of this session" to make this easier
You should be watching the screen for every item scanned
Take note of the due date provided with each entry and use the same due date in VDX record
Separate out items that list an IFM amount and set aside
Navigate to "Bulk Action" from the top of the VDX screen
Scan the ILL# on the VDX paperwork for each item
Count the number of barcodes scanned
Count the number of items
If these numbers don't match, figure out which item's barcode was not scanned
Select "Shipped" form the dropdown menu
Public notes: 90 day loan
Enter due date: [same date as Alma, 90 days from today]
Media Type: Printed (may not always be printed, choose according to format)
Delivery method: courier
Private note: [if an item was damaged and staff gave the ok to lend out, you would describe the damage here]
Same as above plus the following:
Payment type: IFM
Base Cost Ex Tax: 20 [unless otherwise stated]
Check that the denomination is "US Dollar"
*International Books
If you come across a request for an international book, please give to staff
Action "Shipped" separately from the initial bulk action. Include section in the public notes explaining what is being shipped. (ex: Shipping 3 items: vols. 1-3, 90 day loan, no renewals)
Action "Shipped" separately from the initial bulk action. Include section in the public notes explaining what is being shipped. (ex: Shipping 2 reels of microfilm, 90 day loan, no renewals)
Media type: [match the item you are shipping]
Fold paperwork and store inside of the item
Place items in their respective locations.
UC items go on the right UC's shelf
FedEx items are placed on the FedEx table
CSU items go on the right CSU's shelf
Check out items to 90 day loan patron in Alma
Bulk action "Shipped"
Public notes: 90 day loan
Enter due date: [same date as Alma, 90 days from today]
Media type: printed
Delivery method: courier
(If IFM) Base Cost Ex Tax: 20
Shelve items
Updated 2/1/22 TG
Updated 05/26/2022 DK
Updated 10/10/24 DR