Shipping (VDX)

Prep checklist:

Separate out & set aside:

• Volume sets

• DVDs

• Microform 

• Anything that isn't a book

Make sure the items are in reasonably good condition

• • Bad condition: wet/moisture damage, so much writing inside that it’s distracting, cover or pages coming off/out

  • If item is in bad condition, give to staff

Note:  Before shipping the book in VDX, you must check it out through Alma to our ILL patron 

Alma

1. Navigate to "Fulfillment" > "Manage Patron Services"

• Scan "Long Term 3" account barcode or type in "90 Day Loan" and select "INTERLIBRARY LOAN LONG TERM 3"

Note: has a loan period of 90 days

2. Scan the barcodes on the items

   • Make sure each item checks out successfully

     1. • Change Loan Display to "Loans of this session" to make this easier

   • You should be watching the screen for every item scanned

   • Take note of the due date provided with each entry and use the same due date in VDX record

VDX

1. Separate out items that list an IFM amount and set aside

No IFM & IFM

1. Navigate to "Bulk Action" from the top of the VDX screen

• Scan the ILL# on the VDX paperwork for each item

• Count the number of barcodes scanned

• Count the number of items 

• If these numbers don't match, figure out which item's barcode was not scanned

2. Select "Shipped" form the dropdown menu

   • Public notes: 90 day loan

   • Enter due date: [same date as Alma, 90 days from today]

   • Media Type: Printed (may not always be printed, choose according to format)

   • Delivery method: courier

   • Private note: [if an item was damaged and staff gave the ok to lend out, you would describe the damage here]

Add to IFM items

• Same as above plus the following:

• Payment type: IFM

• Base Cost Ex Tax: 20 [unless otherwise stated]

  • • Check that the denomination is "US Dollar"

*International Books

• If you come across a request for an international book, please give to staff

Shelve

1. Fold paperwork and store inside of the item

2. Place items in their respective locations.

   1. • UC items go on the right UC's shelf

      • FedEx items are placed on the FedEx table

      • CSU items go on the right CSU's shelf

Updated 2/1/22 TG

Updated 05/26/2022 DK

Updated 10/10/24 DR