Process Internal Records

Process Internal Records

Whilst the operation of the laundry and dry cleaning plant is very important, one of the vital daily tasks is to record and maintain records for cost control purposes. All laundy's documentation programs will be different and will depend on the types of machines that are in use and the type of items processed.

What internal records need to be kept?

• Daily production records of all washing machines (How many kilograms per day of each item is washed)

• Daily production of all tumbler dryers

• Daily production records of the flatwork ironer/folder

• Daily production records of all folding machines (Quantities of all folded items and their type)

• Daily production records of all dry cleaning machines (How many kilograms per day are dry cleaned)

• Daily and monthly guest laundry and dry cleaning revenues

• Monthly production records of all items processed (record of all items washed and ironed)

• Total monthly chemical cost (based on purchases and consumption)

• Cost of chemical per kilogram of washed item

• The percentage of rewash items (vital to know so that costs can be controlled and procedures reviewed)

• Preventative maintenance records of all machinery

• Machinery repairs

• Boiler service records

• Water treatment records

• Sewage , water and power costs

• Chemical company's regular report(so action may be taken if necessary)

• Guests daily summary sheets

• Invoicing

• Staff rosters including sick days and holiday schedules with all relevant administrative paperwork.

• Payroll costs

Truck driver schedule and transport costs (petrol, truck servicing)

• Condemned linen figures

• Purchase orders for all goods purchased

• Replacement stock put into circulation

• Records of abused linen per customer or per department

• Monthly stock takes of all miscellaneous supplies such as hangers, pins, poly mark tape, packaging materials

Record keeping and proper analysis of all records will assist in determining if production can be improved in certain areas of the operation. It will also assist in calculating profit margins and is a history of expenses.

Prices charged for dry cleaning and laundry must demonstrate competitiveness whilst maintaining profitability.