Process Internal Records
Process Internal Records
Whilst the operation of the laundry and dry cleaning plant is very important, one of the vital daily tasks is to record and maintain records for cost control purposes. All laundy's documentation programs will be different and will depend on the types of machines that are in use and the type of items processed.
What internal records need to be kept?
Daily production records of all washing machines (How many kilograms per day of each item is washed)
Daily production of all tumbler dryers
Daily production records of the flatwork ironer/folder
Daily production records of all folding machines (Quantities of all folded items and their type)
Daily production records of all dry cleaning machines (How many kilograms per day are dry cleaned)
Daily and monthly guest laundry and dry cleaning revenues
Monthly production records of all items processed (record of all items washed and ironed)
Total monthly chemical cost (based on purchases and consumption)
Cost of chemical per kilogram of washed item
The percentage of rewash items (vital to know so that costs can be controlled and procedures reviewed)
Preventative maintenance records of all machinery
Machinery repairs
Boiler service records
Water treatment records
Sewage , water and power costs
Chemical company's regular report(so action may be taken if necessary)
Guests daily summary sheets
Invoicing
Staff rosters including sick days and holiday schedules with all relevant administrative paperwork.
Payroll costs
Truck driver schedule and transport costs (petrol, truck servicing)
Condemned linen figures
Purchase orders for all goods purchased
Replacement stock put into circulation
Records of abused linen per customer or per department
Monthly stock takes of all miscellaneous supplies such as hangers, pins, poly mark tape, packaging materials
Record keeping and proper analysis of all records will assist in determining if production can be improved in certain areas of the operation. It will also assist in calculating profit margins and is a history of expenses.
Prices charged for dry cleaning and laundry must demonstrate competitiveness whilst maintaining profitability.