Embedded Files
Google offers fantastic apps to manage your mail & calendar from your mobile device. If you are an Apple user, you can continue to use the Mail and Calendar apps, or switch to the Google versions. Its actually really simple to set them both up and run them at the same time to see what you prefer, though we encourage you to only use one going forward!
This page outlines a few tips and tricks to get things set up.
Looking for more? G Suite has a fantastic learning center that we encourage you to be familiar with.
Protip: don't rush to remove or delete any old apps or data from your desktop or mobile device until you are 100% satisfied that all the required data is available.
Setup Gmail to look more like Outlook
Setup Gmail to look more like Outlook
As mentioned previously, you can set up the desktop version of Gmail to have a similar look and feel to the Outlook features you may be familiar with. Here is a comprehensive guide.
Adding an email signature to Gmail
Adding an email signature to Gmail
Follow these simple instructions. If you already have a branded signature created as an image simply insert it using the image tool.
Importing contacts into Gmail
Importing contacts into Gmail
We will migrate your contacts and calendars over as part of the migration process. In the future, if you have additional contacts you wish to bulk import, the guide below will assist.
Firstly, export your contacts from Outlook into a csv file. Microsoft provide a step by step guide here (scroll down the page to Export your contacts from Outlook to Google Gmail. Google also has a guide to import, restore and backup contacts here.
Contacts can very easily be imported (and removed again if there are any issues).
Pro tip: Sometimes the column headings in the .csv file exported from Outlook don't quite match up with the data points that Google uses. Occasionally, this can cause the import into Gmail to come across with data slightly mismatched, particularity if you have quite detailed contact data (such as multiple addresses, company names and occupations etc for each client.
It's simple to fix, by simply amending the column headings in the file exported from Outlook to match the ones Google uses.
Here is a link to a contact exported from Gmail to show what headings Google uses. If you copy and paste the relevant column headings onto your exported csv, and then save as csv again and import to Google, it will match them up a lot better.
Once imported, use the 'find and merge duplicates' option to tidy up any double ups (image below).
See Google Contacts on your mobile device or computer
See Google Contacts on your mobile device or computer
Here is a guide to ensure your contacts are displaying on all of your devices.
Add an email account to your iPhone, iPad, or iPod touch
Add an email account to your iPhone, iPad, or iPod touch
We strongly encourage you to download and use Google's Gmail app. Search the App Store or Google Play to download.
If you wish to see your Gmail via the Apple Mail app you can do so by following these instructions.
Using Google Calendar
Using Google Calendar
We strongly encourage you to download and use the Google Calendar app. Search the App Store or Google Play to download.
If you wish to see Google Calendar events on Apple Calendar you can do so by following these instructions. Note that there are a few Google Calendar features that don't work on Apple Calendar, such as email notifications for events.
Transitioning from Outlook to Gmail
Transitioning from Outlook to Gmail
Please see some helpful resourcing below;
Setting up a Google Person
Setting up a Google Person
When you are first logging into your Google/Gmail account you will need to set up a Google person so you can easily access everything available to you.
Setting this up will also enable you to save your bookmarks, history and passwords that correspond with that individual email address (can be helpful when you want to keep your personal and business emails, passwords and bookmarks separated).
To see how to do this click the link for step by step instructions: Link
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