TOR of Student Affairs Committee

Notification: Student Affairs Committee

All HOD’s and Dean are advised that for any exceptions to the rules, or changes in schedule for classes or exams, or any other student affairs which go outside our standard procedures, they should send the students to the Student Affairs Committee. They should not try to use their own judgment to handle affairs, since this leads to unequal treatment – some students receive one response by one HOD, while other receive some other treatment in some other department. The Dean and HOD’s should of course handle normal situations falling under our rules and regulations, but all exceptions should be referred to the Student Affairs Committee.

The Student Affairs Committee should use the following protocol. Initial inquiry can be made verbally by student to the Head of the Student Affairs committee. In case he is not available, other members of the Students Affairs Committee can be consulted. If the matter is simple, and can be easily disposed off by a phone call or some simple action, the Head of the Committee is authorized to act without convening the committee. HOWEVER, he or she must consult relevant HOD to ensure that policy is consistent, and that the students are providing a complete picture. For any other matters, the students must prepare a written petition, which should be considered by the committee with at least three members present. The committee should prepare written recommendations and then submit to HOD, Dean or VC according to the nature and gravity of the issue involved. Final decision should be left to higher authorities, to be taken after consulting all affected parties, keeping the relevant HOD’s in the picture.

Student Affairs Committee has been re-constituted to take care of the matters related to students on March 28, 2016 as follows:

Chair

Mr. Muhammad Ali Kemal

Members

1. Mr. Khurram Ellahi Khan (Member)

2. Ms. Adeeba Ishaq (Member)

3. Dr. Ayesha Kulsoom (Member)

4. Mr. Asif Javed (Member)

5. Mr. Ejaz Ahmad (Member/Secretary)

In absence of the chair, first point of contact for the students for initial inquiry may be members of the committee as indicated earlier. Except in very simple cases (or in cases requiring confidential treatment), students should be asked to write a written petition summarizing their position. Committee quorum will be three member; co-opted members from relevant department may also be included in this quorum. Committee should meet to consider the case submitted via written petition, and submit written recommendations. These should be channeled to HOD, Dean and VC through proper channels. HOD’s, Dean and VC will not entertain DIRECT requests for any exceptional treatment from students. ONLY written requests by students, with written recommendations by the Student Affairs Committee should be considered.