Before you complete this section, make sure you have updated the Parent Information page with information from Power School. Parent Names and addresses will now appear on the Notice of Case Conference.
Case Conference Meeting Date
Case Conference Meeting Date
Set the date of the conference. In the example to the right, this student has an evaluation pending, so there is a reminder for the conference deadline.
Date Document Sent to Parent should be 10 days before the meeting. The parent may agree to waive the 10 day requirement. Document any agreement to waive these requirements in the Communication section.
IEP Dates
IEP Dates
IEP Begin and End date fields must be entered here before you begin to develop the IEP so that they will be applied to the Provisions and Goals. When you create a new goal or service, these dates will automatically be entered. If you enter any dates that are not within this time span, you will get an error message. Also, you cannot create any IEP with a duration longer than 365 days.
Refer to the IEP Date Chart to select the correct dates for the IEP.
For Initial, Move in and Manifestation Determination Conferences:
The effective dates will be from the date of the conference until the end of the birth month.
If the Initial, Move in or MDC conference is within a month of the student's birth month, you may count this conference as both an initial/Move In/ MDC, and annual, with the parent permission.
Finalize the MDC/Initial/Move In with the aforementioned effective dates.
Finalize the Annual IEP with effective dates of the last day of the birth month this year to the end of the birth month next year. You will need to change the dates for all goals and services.
Use the same sign in page, notes and signatures for each IEP.
Send both IEPs downtown and distribute to all parties.
If Transition is selected as a meeting purpose the Transition Services Agency Representative line on the Schedule CCC Meeting page will appear only if the response to this question is Yes.
If the Purpose is set to Revise IEP, you will not be able to change the Initiation or Review Dates.
Invited Individuals
Invited Individuals
The Instructional Strategist is usually the TOR, but can be anyone who has knowledge of the student's disability.
If this is a Transition IEP, you MUST invite the student.
If the parent, principal or GE teachers' names do not appear in the dropdown list, add them under Parent Info.
If the student is 18 years or older, and is emancipated (or is an emancipated minor), you will need to add the student under Parent Info, and check the box for "Legal Guardian"
If this is a Transition IEP, a Transition Agency Representative must be invited during the student's Senior year with parent's permission. A Transition Representative has been assigned to each high school. Ask your school's Special Ed department head for contact information. For years prior, you may say "Not required at this time" in the appropriate box on the notice.
Parent permission to invite the Agency representative must be received prior to the senior conference. If the student will be 18, the student may give this permission.
A representative from the INTERN Program should be invited if the student is going to participate in the INTERN program.
The Project SEARCH Coordinator should be invited to any conference where Project SEARCH is being considered. If not, the conference must be reconvened at a later date.
Explanation of Excusal Options
Explanation of Excusal Options
If you need to excuse one of the participants, such as the GE teacher, you can select the correct option for why they are not needed. The option you select will be printed on the Notice of Case Conference for the parent to sign. Permission to excuse a participant should be given prior to the conference. However, it also may be given at the conference. Document the excusal in the conference notes.
If the student or parents are bilingual, you will be able to generate a version of the Notice of Case Conference in their preferred language. If you do not see this option, you will need to request that the change be made in PowerSchool. You may contact the school secretary, or the Special Education Office.
Generate the Notice of Case Conference
Generate the Notice of Case Conference
When all of the information on this page is complete, click "Create Final CCC Meeting Notice".
After you generate the Notice of Case Conference, you can click the link under Document Type to view and print the document. Print the Notice and send home to the parent immediately. Note the date you send the document in the Meeting Date Information box at the top of the page.
Finalizing the Notice of CC will generate a notification email to any special ed staff with an IIEP account who are listed in the Notice. The email will not contain any identifying information, but will direct the recipient to the IIEP program. Since the email does not contain conference specifics, it is your responsibility to email the participants or place a printed notice in their school mail box at least 1 week prior to the conference.
Parent Contacts
Parent Contacts
You can attach Parent Contacts for the meeting by checking which ones pertain. If you want to add more, click the link to Add Parent Contacts. These contacts will not print out anywhere.
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