Standard 6: Student Services
Main Report
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GCIT Accredited June 5, 2029/ A Grade Very Good/ Post Accreditation December 6
Standard 6: Student Services
Standard 6: Student Services
Quality Assurance Documentation
Main Report
QA checked April 7, 2025
Standard 1: Governance, Leadership & Management
Standard 4: Research, Publications, and Linkages
Standard 5: Infrastructure and Learning Resources
Standard 7: Quality Assurance and Enhancement Sytem
Table of Contents
Standard 6: Student Services
6.1 Admission Process and Student Record
6.1.1 Admission policy and procedures in place and adhered to.
6.1.2 Students are provided with admission criteria & relevant course information.
6.2 Student Welfare, Engagement, and Support System
6.2.1 Policies and practices for the student support system in place.
6.2.2 Student orientation system and the redressal mechanism in place.
6.2.3 Plans and funds for student engagement activities in place.
6.2.4 Psychosocial and life skills programmes, and reward system in place.
6.2.5 Student bodies are operational and effective.
6.3 Graduate Employability
6.3.1 Strategies to enhance graduate employability in place.
6.3.2 Outstanding Graduate recognized.
6.4 Alumni Engagement
6.4.1 Alumni profile maintained.
6.4.2 Alumni engagement and networking facilitated.
Progress Guide
Standard 6: Student Services
6.1 Admission Process and Student Record
6.1.1 Admission policy and procedures in place and adhered to.
6.1.2 Students are provided with admission criteria & relevant course information.
6.2 Student Welfare, Engagement, and Support System
6.2.1 Policies and practices for the student support system in place.
6.2.2 Student orientation system and the redressal mechanism in place.
6.2.3 Plans and funds for student engagement activities in place.
6.2.4 Psychosocial and life skills programmes, and reward system in place.
6.2.5 Student bodies are operational and effective.
6.3 Graduate Employability
6.3.1 Strategies to enhance graduate employability in place.
6.3.2 Outstanding Graduate recognized.
6.4 Alumni Engagement
6.4.1 Alumni profile maintained.
6.4.2 Alumni engagement and networking facilitated.
Standard 6: Student Services
Standard 6: Student Services
6.1 Admission Process and Student Record
6.1 Admission Process and Student Record
6.1.1 Admission Policy and Procedures in Place and Adhered To
6.1.1 Admission Policy and Procedures in Place and Adhered To
Gyalpozhing College of Information Technology (GCIT), under the Royal University of Bhutan (RUB), follows a structured and transparent admission system aligned with the Admission Policy Manual of the Royal University of Bhutan (2021). This process is further refined by GCIT’s own operational framework, as detailed in the GCIT Admission Process.
Admission Requirements and Procedures:
• Minimum Qualification: Successful completion of the Bhutan Higher Secondary Education Certificate (BHSEC) or equivalent with required subjects for the programme.
Programme-Specific Criteria:
• Bachelor of Computer Science (BCS): Requires strong performance in Mathematics and English.
• Bachelor of Interactive Design and Development (BIDD): Emphasizes creativity, communication skills, and basic computing awareness (Gyalpozhing College of Information Technology, 2023).
GCIT-Specific Process (Gyalpozhing College of Information Technology, 2023):
1. Application Review: Open to all eligible Class XII graduates.
2. Computational Thinking Test (CTT): Designed to evaluate analytical and problem-solving skills. Top-ranked applicants are shortlisted based on test scores (Gyalpozhing College of Information Technology, 2025).
Supporting Evidence:
• CTT Candidates Shortlist for July 2025
• GCIT Admission Announcement 2025
• Shortlisted Announcement 2025
3. Structured Interview: Final shortlisting includes an interview to assess communication, interest, and suitability.
Supporting Evidence:
• CTT Candidates Shortlist for July 2025
• GCIT Admission Announcement 2025
• Shortlisted Announcement 2025
4. Final Merit Ranking: 50% CTT + 50% interview score.
Supporting Evidence:
• For interviews for the July 2024
The college aligns all its admission operations with the processes outlined in the Standard Operating Procedures Manual of the Royal University of Bhutan (2020).
6.1.2 Students are Provided with Admission Criteria and Relevant Course Information
GCIT ensures prospective students receive all necessary information through a range of academic and administrative channels:
• College Prospectus and Orientation: Shared prior to and during admission periods, outlining eligibility, programme expectations, and student services (Royal University of Bhutan, 2021b).
• Programme Documents:
• Bachelor of Computer Science (BCS) – includes specializations, module structures, and graduate competencies (Gyalpozhing College of Information Technology, 2022a).
• Bachelor of Interactive Design and Development (BIDD) – outlines interdisciplinary modules and applied learning strategies (Gyalpozhing College of Information Technology, 2022b).
• Online Resources: GCIT’s official website, including its CTT 2025 portal, provides admission criteria, programme brochures, test samples, FAQs, and contact details for help desks (Gyalpozhing College of Information Technology, 2025).
• Student Information Systems: Admissions and records are managed via RUB’s Information Management System (IMS), supported by the Student Service Management User Manual of the Royal University of Bhutan (2019).
References
• Gyalpozhing College of Information Technology. (2022a). Bachelor of Computer Science (BCS) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2022b). Bachelor of Interactive Design and Development (BIDD) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2023). GCIT Admission Process 2023 Manual. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2025). Computational Thinking Test (CTT) 2025 – GCIT Admission Portal. https://www.gcit.edu.bt/ctt2025/
• Royal University of Bhutan. (2019). Student Service Management User Manual of the Royal University of Bhutan. Royal University of Bhutan.
• Royal University of Bhutan. (2020). Standard Operating Procedures Manual of the Royal University of Bhutan. Royal University of Bhutan.
• Royal University of Bhutan. (2021a). Admission Policy Manual of the Royal University of Bhutan. Royal University of Bhutan. https://103.133.216.4/images/rub/Admission/RUB-Admission-Policy-V1-June-2021-converted
• Royal University of Bhutan. (2021b). Student Services Management Policy and Guidelines Manual of the Royal University of Bhutan. Royal University of Bhutan. https://www.rub.edu.bt/images/rub/Key-Documents/Student-Service-Management-Policy-and-Guidelines/Student-Services-Management-Policy-and-Guidelines-Final-Version-1-June-2021
• CTT Candidates Shortlist for July 2025
Progress Guide
Standard 6: Student Services
6.1 Admission Process and Student Record
6.2 Student Welfare, Engagement, and Support System
6.2.1 Policies and practices for the student support system in place.
6.2.2 Student orientation system and the redressal mechanism in place.
6.2.3 Plans and funds for student engagement activities in place.
6.2.4 Psychosocial and life skills programmes, and reward system in place.
6.2.5 Student bodies are operational and effective.
6.3 Graduate Employability
6.3.1 Strategies to enhance graduate employability in place.
6.3.2 Outstanding Graduate recognized.
6.4 Alumni Engagement
6.4.1 Alumni profile maintained.
6.4.2 Alumni engagement and networking facilitated.
6.2 Student Welfare, Engagement, and Support System
6.2 Student Welfare, Engagement, and Support System
6.2.1 Policies and Practices for the Student Support System in Place
6.2.1 Policies and Practices for the Student Support System in Place
GCIT allocates annual funds for student engagement as per Chapter IV (Sports and Recreational Services) and Chapter VI (Student Administration) of the Student Services Management Manual (Sections 4.1–4.4, pp. 8–9; Section 6.8, p. 13). The college supports:
• Sports and wellness activities
• Cultural events
• Hackathons, workshops, and outreach programmes
• StartUp Team and Achievements
• The GCIT teams from the LAC-UNDP hackathon
• Bhutan World Skill Competition April 2023
• National Day Quiz Competition
• GCIT and DrukAir Helicopter Appointment Project
• Startup Activities and Achievements
Budget planning is conducted at the start of each academic year and approved by the Finance Team. Records of annual budget proposals and event reports provide evidence of implementation.
Supporting Evidence:
• Annual student activities plan
• Event reports and photo documentation
6.2.2 Student Orientation System and the Redressal Mechanism in Place
6.2.2 Student Orientation System and the Redressal Mechanism in Place
GCIT conducts a structured orientation programme at the beginning of each academic year to help new students adapt to the campus environment, policies, and academic expectations. The orientation includes:
Introduction to academic and administrative staff
For student grievances and redressal, GCIT follows the guidelines under Section 6.8 of the Student Services Management Manual and the Student Code of Conduct of RUB (2022). Students can report issues via:
Grievances are recorded, acted upon, and followed up through student consultative meeting minutes and official correspondence.
Supporting Evidence:
6.2.3 Plans and Funds for Student Engagement Activities in Place
6.2.3 Plans and Funds for Student Engagement Activities in Place
GCIT allocates an annual budget for student activities, ensuring opportunities for engagement, innovation, and social development. The planning is aligned with institutional priorities and executed in collaboration with the Student Representative Council and clubs.
Key events and initiatives include:
· Student club sports and wellness tournaments
· Diwali and other cultural celebrations
· Hackathons, outreach, and showcase events
· Participation in national competitions (e.g., Bhutan World Skills 2023)
Examples of Funded Activities:
Cultural events
Hackathons, workshops, and outreach programmes
§ StartUp Team and Achievements
§ Bhutan World Skill Competition April 2023
§ National Day Quiz Competition
Supporting Evidence:
6.2.4 Psychosocial and Life Skills Programmes, and Reward System in Place
6.2.4 Psychosocial and Life Skills Programmes, and Reward System in Place
Psychosocial support is delivered through the counselling programme mentioned in Section 1.1 (p. 2) of the Student Services Manual, with additional life skills training integrated into academic modules such as:
GCIT Modules Supporting Psychosocial and Life Skills Development
Common Across Programmes:
• BIDD Code: ACS101
• BCS Code: ACS101
• Focus: Develops foundational skills such as time management, effective communication, teamwork, digital literacy, and academic integrity.
• Psychosocial Impact: Promotes confidence, stress management, and adaptive study habits in new college environments.
2. Analytical & Critical Thinking and Writing / Storytelling with Data
• BIDD Code: ACT201
• BCS Code: ACT201
• Focus: Enhances logical reasoning, structured thinking, and problem-solving through writing and argumentation.
• Psychosocial Impact: Encourages self-awareness, emotional intelligence, and clarity in communication.
3. Advanced English Skills for Career Development
• BIDD Code: AEC401
• BCS Code: AEC401
• Focus: Strengthens oral and written communication for professional contexts including interviews, resumes, and presentations.
• Psychosocial Impact: Boosts self-esteem, articulation of personal goals, and readiness for career transitions.
4. Ethics in Computing & Interactive Design / Digital Media & Computing
• BIDD Code: DMC404
• BCS Code: DMC404
• Focus: Promotes understanding of professional ethics, social responsibility, and digital citizenship.
• Psychosocial Impact: Encourages empathy, integrity, and ethical decision-making.
Evidence of Integration
These modules embed core psychosocial elements into the formal curriculum, such as:
• Self-reflection and emotional regulation (Academic Skills)
• Ethical awareness and value judgment (Ethics in Computing)
• Communication in high-stress contexts like public speaking (Advanced English Skills)
Reference
• Gyalpozhing College of Information Technology. (2022a). Bachelor of Computer Science (BCS) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2022b). Bachelor of Interactive Design and Development (BIDD) Programme Document. Gyalpozhing College of Information Technology.
• Royal University of Bhutan. (2021). Student Services Management Policy and Guidelines Manual of the Royal University of Bhutan (Section 1.1, pp. 2–4).
Reward systems include:
GCIT uses internal reporting templates and award distribution lists to monitor these activities.
Supporting Evidence:
• Life skills workshop reports
• The workshop conducted by Film Association of Bhutan (FAB) and hosted by the MMD club
• The Organization for Youth Empowerment visited GCIT
• The Department of Local Governance and Disaster Management
• Ms. Daum Kim, a brilliant digital architect
• Design Thinking Workshop, facilitated by Professor Jennifer Widom, Dean of Stanford University
• List of award recipients
• Course syllabi mentioning life skills training
6.2.5 Student Bodies Are Operational and Effective
6.2.5 Student Bodies Are Operational and Effective
Student governance at GCIT is based on Section 6.8 (Student Governance) of the Student Services Management Policy Manual (p. 13). Active student bodies include:
• GCIT Student Representative Council (SRC)
• Startup and Innovation Student Group
These bodies organize events, represent student voices in consultative meetings, and coordinate with the Student Services Officer.
Supporting Evidence:
• Student consultative meeting minutes
References
• Gyalpozhing College of Information Technology. (2022a). Bachelor of Computer Science (BCS) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2022b). Bachelor of Interactive Design and Development (BIDD) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2023). GCIT Admission Process 2023 Manual. Gyalpozhing College of Information Technology.
• Royal University of Bhutan. (2021b). Student Services Management Policy and Guidelines Manual of the Royal University of Bhutan. Royal University of Bhutan.
• Royal University of Bhutan. (2022). Student Code of Conduct of the Royal University of Bhutan. Royal University of Bhutan.
Progress Guide
Standard 6: Student Services
6.1 Admission Process and Student Record
6.2 Student Welfare, Engagement, and Support System
6.3 Graduate Employability
6.3.1 Strategies to enhance graduate employability in place.
6.3.2 Outstanding Graduate recognized.
6.4 Alumni Engagement
6.4.1 Alumni profile maintained.
6.4.2 Alumni engagement and networking facilitated.
6.3: Graduate Employability
6.3: Graduate Employability
6.3.1 Strategies to Enhance Graduate Employability in Place
6.3.1 Strategies to Enhance Graduate Employability in Place
Gyalpozhing College of Information Technology (GCIT) actively implements structured strategies to enhance graduate employability, aligned with the RUB mission of producing future-ready and socially responsible graduates.
Key Strategies and Practices:
• Integration of Employability Skills in Curriculum
GCIT embeds transferable skills such as critical thinking, teamwork, communication, and professionalism through modules like:
• Academic Skills
• Advanced English for Career Development
• Design Thinking for Innovation
(Gyalpozhing College of Information Technology, 2022a; 2022b)
• Gyalpozhing College of Information Technology. (2022a). Bachelor of Computer Science (BCS) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2022b). Bachelor of Interactive Design and Development (BIDD) Programme Document. Gyalpozhing College of Information Technology.
• Career and Professional Development Programmes
The college, through the Student Services Office, organizes:
• Resume and interview preparation workshops
• Talks from industry professionals
• Expert visits and field exposure
• The workshop conducted by Film Association of Bhutan (FAB) and hosted by the MMD club
• The Organization for Youth Empowerment visited GCIT
• The Department of Local Governance and Disaster Management
• Ms. Daum Kim, a brilliant digital architect
• Design Thinking Workshop, facilitated by Professor Jennifer Widom, Dean of Stanford University
• Industry Collaboration and Internship Opportunities
GCIT collaborates with ICT firms, startups, and career pathways. Final-year students in showcase in their capstone projects that directly relate to industry problems.
• Special Interest Groups (SIGs) and Communities of Practice (COPs)
These groups offer students leadership opportunities, peer learning, and connections to national innovation ecosystems.
Supporting Evidence:
• MOUs with international partners
• Curriculum documents with embedded soft skills-BCS ,BIDD
6.3.2 Outstanding Graduate Recognized
6.3.2 Outstanding Graduate Recognized
GCIT formally recognizes and celebrates outstanding graduates during its annual convocation ceremonies, following guidelines from the Student Services Management Policy and Guidelines Manual of RUB (2021, Section 6.12, p. 15). The selection considers:
• Leadership in student clubs or governance
• Contributions to innovation or community service
• Professional conduct and discipline
Recognition is conferred in the form of:
• Public announcements at graduation
• Highlighting achievements in college publications
This recognition reinforces excellence and motivates students to strive for high performance in both academic and co-curricular domains.
Supporting Evidence:
• Convocation for GCIT Graduates! Honoring the Graduates of 2020, 2021, and 2023
References
• Gyalpozhing College of Information Technology. (2022a). Bachelor of Computer Science (BCS) Programme Document. Gyalpozhing College of Information Technology.
• Gyalpozhing College of Information Technology. (2022b). Bachelor of Interactive Design and Development (BIDD) Programme Document. Gyalpozhing College of Information Technology.
• Royal University of Bhutan. (2021b). Student Services Management Policy and Guidelines Manual of the Royal University of Bhutan. Royal University of Bhutan.
• Royal University of Bhutan. (2024). RUB Annual Statistics 2024–2025 Manual. Royal University of Bhutan.
Progress Guide
Standard 6: Student Services
6.1 Admission Process and Student Record
6.2 Student Welfare, Engagement, and Support System
6.3 Graduate Employability
6.4 Alumni Engagement
6.4.1 Alumni profile maintained.
6.4.2 Alumni engagement and networking facilitated.
6.4 Alumni Engagement
6.4 Alumni Engagement
Alumni are integral stakeholders who contribute to institutional development, serve as mentors and role models, and help bridge academia with industry. As part of its commitment to academic excellence and lifelong learning, GCIT maintains and nurtures its alumni network through a structured alumni management process guided by the Royal University of Bhutan’s frameworks.
6.4.1 Alumni Profile Maintained
Objective:
To maintain an accurate and up-to-date alumni database to support institutional advancement, communication, and stakeholder engagement.
Implementation:
GCIT uses the RUB-IMS Alumni Management Module (AMM) to systematically collect, store, and manage alumni data, including graduation year, degree program, employment status, and contact details.
Registration is facilitated at the point of graduation and through a dedicated alumni self-service portal, with optional subscription services for academic materials.
Data is reviewed and updated regularly through alumni outreach campaigns and communication from the Student Services Office.
All records are maintained in compliance with data protection and privacy guidelines as per RUB institutional policies.
Supporting Evidence:
· RUB-IMS Alumni Database Access Logs
· GCIT Alumni Registration - Google Sheets
Reference:
Royal University of Bhutan. (2018). Alumni Management Module User Manual. RUB-IMS. Retrieved from [RUB IMS Alumni User Manual] .
6.4.2 Alumni Engagement and Networking Facilitated
6.4.2 Alumni Engagement and Networking Facilitated
Objective:
To facilitate strong connections between alumni, current students, and the college community to support mentorship, employability, and institutional promotion.
Implementation:
GCIT recognizes the GCIT Alumni Association as the official alumni body, supported by the Office of Student Services.
Regular activities include annual alumni meets, webinars, career talks, and alumni networking events, conducted both online and offline.
Alumni are actively engaged as guest speakers, mentors, and industry collaborators in events related to academic and career development.
The institution circulates a biannual newsletter and manages social media groups and a LinkedIn network to ensure ongoing alumni communication.
Engagement efforts align with RUB’s vision of a participatory alumni culture that strengthens lifelong ties and contributes to the university’s GNH-driven development agenda.
Supporting Evidence:
Invitations and attendance sheets for alumni events
References:
Royal University of Bhutan. (2021). Student Service Management Policy and Guidelines, Chapter II, Section 2.1–2.2 (Career and Alumni Services) .
Royal University of Bhutan. (2018). RUB-IMS Alumni Management Manual .
Supporting Institutional Value
This initiative contributes to the overall academic excellence of GCIT by:
Enhancing career readiness and networking for students through alumni mentorship
Promoting institutional visibility and brand loyalty
Encouraging alumni to return as academic collaborators, contributing to curriculum relevance and quality
Supporting Evidence:
Standard 6 Rubrics
SSO Important Links
QA Website
SSO Team:
https://sites.google.com/rub.edu.bt/gcitqa/sso
Standard 6: SSO
https://sites.google.com/rub.edu.bt/gcitqa/standard-6
SSO Documents:
https://sites.google.com/rub.edu.bt/gcitqa/sso-documents
Alumni Engagements:
https://sites.google.com/rub.edu.bt/gcitqa/alumni-engagements
Student Clubs:
https://sites.google.com/rub.edu.bt/gcitqa/student-clubs
Student Body:
https://sites.google.com/rub.edu.bt/gcitqa/student-council
Student Services Manual:
https://sites.google.com/rub.edu.bt/gcitqa/studentservicesmanual
SSO IMS:
https://sites.google.com/rub.edu.bt/gcitqa/studentservice
Student Handbook:
https://sites.google.com/rub.edu.bt/gcitqa/studenthandbook
GCIT Facilities:
https://sites.google.com/rub.edu.bt/gcitqa/infrastructure
https://sites.google.com/rub.edu.bt/gcitqa/standard-5-facilities
GCIT Academic Departments
School of Computing
School of Interactive Design and Development
GCIT Non Academic Departments
RUB References
Evidences
GCIT Sparks International Student Program. Website, Facebook
GCIT Clubs
Gyalpozhing College of Information Technology
Bhutan Qualification Professional and Certification Authority
GCIT Institutional Self-Assessment Report (ISAR) 2025-- in progress
Accreditation Application 2025
Institutional Accreditation Manual 2025
Institutional Self-Assesment Report (ISAR) Form Annexture VIII
Full Stack Curriculum and Team
AI Development and Data Science Curriculum and Team
Blockchain Development Curriculum and Team
Cybersecurity Curriculum and Team
Interactive Design and Development Curriculum and Team
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