GCIT Communication

This communication group serves as a dedicated platform for leadership communication, urgent announcements, and meeting notifications. It is intended to facilitate efficient and timely information sharing among key decision-makers.

Usage Guidelines:

✅ Urgent Announcements – Share critical updates and time-sensitive information.

✅ Meeting Notifications – Announce leadership meetings, agenda updates, and schedule changes.

✅ Leadership Discussions – Facilitate high-level discussions related to governance, strategy, and decision-making.

🚫 Avoid non-essential messages to ensure clarity and focus on priority communications.

GCIT Community Communication Group Guidelines

This communication group is designated for both academic and non-academic members of the GCIT community. It serves as a platform for important announcements, emergency alerts, and discussions related to campus life and safety.

Purpose & Usage

✅ Emergency Notifications – Updates on residential issues, disaster management alerts, and campus-wide emergencies.

✅ Apartment & Residential Issue Reporting – Report maintenance, safety concerns, or facility-related issues in campus accommodations.

✅ GCIT Gatherings & Events – Announcements related to community activities, celebrations, and institutional gatherings.

✅ Safety & Disaster Management – Real-time alerts and protocols for emergency preparedness and response.

✅ General Meetings – Notifications for meetings involving the entire GCIT community, including faculty, staff, and students.

🚫 Non-relevant or casual discussions should be avoided to ensure that all messages remain clear, relevant, and effective.

GCIT Faculty Communication Group Guidelines

This communication group is dedicated to academic discussions, faculty tasks, and essential coordination among faculty members at GCIT. It serves as a central hub for academic planning, curriculum updates, and faculty-related matters.

Purpose & Usage

✅ Academic Coordination – Discussions related to teaching schedules, assessment timelines, and grading policies.

✅ Faculty Tasks & Responsibilities – Assignments, workload distribution, and faculty meeting updates.

✅ Meeting Room Reservations – Coordination for booking meeting rooms for academic discussions, research, and administrative meetings.

✅ Assessments & Evaluations – Planning and updates on quizzes, exams, student assessments, and grading deadlines.

✅ Project & Capstone Guidance – Faculty collaboration on student projects, research work, and capstone supervision.

✅ Curriculum Development & Revisions – Updates and discussions on curriculum modifications, new course proposals, and academic policy reviews.

🚫 Please refrain from casual discussions to maintain professionalism and ensure the efficiency of academic communications.

Official Email Communication Policy for GCIT

Maintained by the ICT Department

The official email system serves as the primary mode of communication for all academic, administrative, and operational matters at GCIT. It is managed and maintained by the ICT Department to ensure security, professionalism, and efficiency in institutional communication.

Purpose & Usage

✅ Official Announcements – Institutional updates, policies, and academic notifications.

✅ Faculty & Student Communication – Formal correspondence between faculty, students, and administration.

✅ Administrative Transactions – Approval requests, meeting invitations, and documentation.

✅ Security & Confidentiality – All sensitive institutional matters should be communicated only through official GCIT email accounts.

Email Guidelines

1. Use Professional Language – All emails must adhere to formal and respectful communication standards.

2. Institutional Emails Only – Faculty, staff, and students must use their @gcit.edu.bt email addresses for official communication.

3. Data Protection – Avoid sharing confidential information via external email services.

4. Timely Responses – Emails must be acknowledged and responded to within a reasonable timeframe.

5. Maintenance & Support – The ICT Department ensures the reliability, security, and technical support of the GCIT email system.

🚫 Personal or informal communication through official emails is discouraged to maintain professionalism.

GCIT Student Project Coordination Group Guidelines

This communication group is managed by the Project Coordinator and serves as a central platform for announcements, scheduling, and coordination of student projects. It ensures streamlined communication between students, faculty, and industry partners.

Purpose & Usage

✅ Project Announcements – Important updates on deadlines, expectations, and general guidelines.

✅ Scheduling & Deadlines – Notifications regarding project milestones, submission deadlines, and review schedules.

✅ Letter of Acceptance & Approval – Updates on project approvals, industry collaboration confirmations, and faculty endorsements.

✅ Rubrics & Assessment Criteria – Dissemination of grading criteria, evaluation rubrics, and feedback mechanisms.

✅ Project Showcases & Presentations – Coordination of internal and external project exhibitions, including industry engagement.

✅ Industry Collaboration – Announcements regarding external mentorship, internships, and potential industry partnerships.

🚫 Unrelated discussions should be avoided to ensure that all communications remain relevant and project-focused.

Official Online Meeting Policy for GCIT

Platforms: Google Meet & Zoom

To ensure efficient, secure, and professional virtual communication, GCIT has designated Google Meet and Zoom as the official platforms for online meetings, academic discussions, and administrative coordination.

Purpose & Usage

✅ Faculty & Academic Meetings – Departmental discussions, curriculum planning, and research collaborations.

✅ Student Consultations & Project Discussions – Virtual mentoring, project presentations, and capstone reviews.

✅ Administrative & Leadership Meetings – Institutional planning, governance updates, and policy reviews.

✅ Workshops & Webinars – Online training, guest lectures, and industry engagements.

✅ Emergency Coordination – Disaster management meetings and urgent institutional discussions.

Meeting Guidelines

1. Use Official GCIT Email – All meetings must be hosted using GCIT-issued Google or Zoom accounts.

2. Pre-Scheduled Meetings – Organizers should schedule meetings in advance and share invites through official email.

3. Recording Policy – Meetings may be recorded for documentation but require prior consent from participants.

4. Security Measures – Use password protection, waiting rooms, and authorized access to prevent unauthorized participation.

5. Professional Conduct – Participants should adhere to meeting etiquette, ensuring active engagement and respectful discussions.

🚫 Avoid informal or non-academic discussions on official platforms to maintain professionalism and focus.