GCIT Accredited June 5, 2029/ A Grade Very Good/ Post Accreditation December 6

GCIT Institutional Self-Assessment Report

GCIT Institutional Self-Assessment Accreditation Report (ISAR) 2025

Quality Assurance Documentation

BQPCA Assesors Report Signed May 9, 2025

The GCIT Institutional Self-Assessment Report

The Institutional Self-Assessment Report (ISAR), carefully prepared by the GCIT Quality Assurance Committee, provides a thorough evaluation of Gyalpozhing College of Information Technology’s adherence to accreditation standards. This report is an essential tool, allowing us to recognize institutional strengths, identify areas for improvement, and explore opportunities for strategic growth. Structured around seven core standards—governance, academic systems, human resources, research contributions, infrastructure, student services, and quality assurance processes—the ISAR provides a holistic overview of our institution’s foundational elements and their alignment with our mission and vision.

Through this self-assessment, we reaffirm our commitment to educational excellence and our dedication to continuous improvement. Each evaluated standard highlights how GCIT strives to support high-quality education and a supportive learning environment, ensuring our practices align with national and international expectations. This comprehensive review not only emphasizes compliance with accreditation standards but also serves as a roadmap to strengthen institutional practices, adapt to educational trends, and respond to the evolving needs of our students, faculty, and community.

Overall, the ISAR reflects GCIT’s proactive approach to institutional effectiveness, showcasing our determination to achieve long-term strategic goals and enhance our reputation in information technology education. By systematically examining governance, academic rigor, research, and student support, we reinforce our role in producing graduates who are well-prepared for the dynamic workforce. This report stands as a testament to our commitment to quality, providing a clear pathway toward sustaining and advancing excellence in every aspect of our institution’s operations.

Full Screen ISAR

Accreditation site visit schedule - May 5- 9, 2025

Programme for site visit.docx

Audit Day 1 and 2 -BQPCA and GCIT Meeting and Facility Inspection

ISAR 2025

GCIT_Institutional Self-Assessment_May2025.pdf

Institution Accreditation Process

1.Application -

Submitted February 10, 2025
Approved-February 14, 2025
ISAR Timeline preparation

2.Institutional Self-Assessment Report (ISAR)

April 14, 2025, ISAR to Submitted to BQPCA

The HEIs prepare and submit the ISAR to the Council within two months from the application or notification date, as per the format Annexure VIII. A late submission penalty, as approved by the MoF, may be applied if the ISAR is delayed.

Declaration of No Conflict of Interest - April 23, 2025 Submitted to BQPCA

3.Accreditation site visit - May 5- 9, 2025

The TAC grants approval to the assessors to assess HEIs based on the Terms of Reference (ToR) as per Annexure II. Upon appointment by the TAC, the Council conducts training of the assessors during which assessors study the ISAR and prepare draft Assessors’ Report. Subsequently, they visit the HEI for evaluation and validation of the ISAR. The assessors shall confirm or contest the ISAR through detailed verification and evaluation during the site visit. The detailed assessment and site visit shall be made within one month after receipt of ISAR from the institute.

BQPCA Assessors:

1. Dr. Sangsuree Vasupongayya, Faculty, Prince of Songkla University, Thailand (International Assessor)

2. Mr. Sangay Tshering, Managing Partner, Green eSolutions

3. Ms. Tshewang Choden Wangdi, Principal, Nazhoen Pelri School

4. Ms. Leki Choden, CEO, Dragon Coders Private Limited

Accreditation Final Report - May 8, 2025

BQPCA Awarding of Institutional Accreditation Ceremony- June 6, 2025

4. Assessors’ report and grading

The assessors shall compile the assessors’ report and grading sheet as per Annexure IX and Annexure X respectively based on the evaluation and site visit. The draft report shall be presented to the management before the exit meeting for correcting any factual errors. The report shall be finalized and signed during the exit meeting by the assessors and head of the institute. The assessors’ report along with grading shall be submitted to the Council.

5. Endorsement by the Authority

Within one month after the receipt of the assessors’ report, the Council shall get the endorsement of the Accreditation results from the Authority. Upon endorsement, the Council may award or not award the accreditation certificate (Annexure XI) to the HEI as per the decision.

6. Appeal

The right to appeal is granted to HEIs as an opportunity to question either the process or outcome of the assessment or decision of the Authority on the accreditation report. HEIs may appeal under the following circumstances:

a. not satisfied with the accreditation outcome.

b. observed major deviation in the accreditation process from those outlined in the manual.

c. not satisfied with the Authority’s decision to revoke accreditation status.

GCIT-Consolidated_Report_V8May.pdf

GCIT Consolidated Report – Summary

This consolidated report compiles Gyalpozhing College of Information Technology’s (GCIT) institutional response to the BQPCA accreditation recommendations, aligned across the seven standards of quality assurance. It presents a strategic action plan for implementation, responsible leads, timelines, and indicators to monitor progress. Highlights include:

1. Governance, Leadership, and Management

• Improve vision clarity and internal communication.

• Foster shared ownership through staff involvement and transparency.

2. Academic System

• Curriculum reviews with industry feedback.

• Enhance credit transfer flexibility and hands-on learning emphasis.

3. Human Resources

• Increase PhD-level faculty, initiate mentorship, and succession planning.

• Use short-term visiting professors for academic depth.

4. Research, Publications, and Linkages

• Expand international collaborations, R&D labs, and exchanges.

• Increase research output and engagement.

5. Infrastructure and Learning Resources

• Address Wi-Fi issues, signage gaps, and first aid limitations.

• Improve safety systems and promote sustainable campus living.

6. Student Services

• Improve monitoring of workloads and health support.

• Launch career coaching, alumni database improvements, and mentoring.

7. Internal Quality Assurance (IQA)

• Strengthen data integrity, IQA culture, and monitoring mechanisms.

• Utilize student IT projects for IQA data systems.

Certificate of Accreditation

Validity: June 6, 2029

HEI Awardees and BQPCA officials

Sherubtse, GCIT, RTM,CNR

GCIT Team and BQPCA officials

Post- Accreditation Requirements- After Six months of the accreditation

Post Accreditation Part-IAM 2024.pdf

Post Accreditation Template

IQAR.pdf

Post Accreditation IQAR

letter to cnr,gcit,sc.docx.pdf

Post Accreditation Letter

Post- Accreditation Requirements- After Six months of the accreditation

Internal Quality Assurance Report (IQAR)
Submit an Implementation Plan to the Council. -December 6, 2025 Six months after accreditation- in progress
Internal Quality Assurance Report 2027 -June 6, 2027
Internal Quality Assurance Report 2028-- in progress

ISAR 2025 Click for full screen

Requested Additional Evidence

GCIT_Accreditation_Evidence_Checklist.xlsx

GRADING SYSTEM

Institutional grading is the main outcome of the assessment and accreditation process. The Certificate of Accreditation carries a grade assigned to the HEI which is the status of accreditation. The grading system is based primarily on the principles of objectivity and accuracy in the accreditation process. Grading is expected to drive the continuous development of the HEIs by fostering motivation and providing strategic direction for sustained quality enhancement. The grading system has been designed based on a sound understanding of local contexts and international best practices.

The process of assessing and grading HEIs takes into account the marks awarded for each of the seven Standards and the Key Aspects considered in the accreditation exercise. The Key Aspects of each Standard have different weightings according to their relative importance.

Weightings for the HEIs

For all the HEIs subjected to accreditation the weightings are the same, irrespective of the type if the institute. They are graded using the same grading sheet (Annexure X). The maximum scores for each Key Aspect are as follows: