First-Time & Infrequent Flyers

This page is a resource for those just getting started or looking to refresh their knowledge on the basics of airline travel.

Flying for the first time—or just the first time in a while—can feel like a big undertaking, with a lot to think about and prepare. We're here to help you think through the critical pieces of each stage of airline travel on the way to your program abroad.

This page will cover the basics of:

At the end is a Quick Checklist for a recap of the above points. We hope that you have safe and successful travels on your way to becoming a frequent flyer!

🔍 Researching & Booking Flights

Start With the Basics

Before searching for flights, confirm:

Travel dates: Remember to factor in time differences by looking at the date of your arrival! You may need to depart a day before the listed program or orientation start date in order to arrive on time.
Departure and arrival cities
Whether you’ll need to check a bag and if there is an additional fee

💡 Flexibility with flight dates or times (while still following program schedule) can significantly reduce costs.

Where to Search

Use known airlines’ websites or flight comparison tools (e.g. Google Flights, Skyscanner) to explore options.
Once you find a flight that works for you, book directly with the airline, either via their website or customer service phone number, for easier ticket changes and customer support.

Understanding Prices & Fare Types

Basic Economy: Cheapest, but often restricts seat choice, baggage, and ticket changes (not recommended for first-time flyers).
Main Cabin/Economy: More flexibility and usually worth the small extra cost.
Premium Economy/Business: Added comfort for long-haul flights if budget allows.

Timing & Choosing the Right Flight

Book 1-3 months ahead (domestic), 2-6 months ahead (international).
- You should not book flights until you have been fully accepted into your program and know your program’s arrival date. This information will come from your program leader or host institution.
Flights that depart in the middle of the week are often cheaper than those that depart on weekends.
Early morning departures tend to be more reliable.
- Daily schedule shifts and delays are more likely to impact flights later in the day.

Look beyond price and consider:
- Total travel time
- Layovers: It is recommended to have 90+ minutes between flights for international connections, in case of schedule delays and customs processes.
- Airport size: larger airports are more likely to have backup options if a flight is delayed or cancelled
- Be aware of cancellation and change policies and/or fees of the airline.
  - You may wish to consider purchasing travel insurance, particularly policies that include broader cancellation coverage (“Cancel For Any Reason” or “CFAR”), and/or selecting refundable or flexible tickets when possible.

Baggage, Fees & Airline Comfort

Always confirm:
- Carry-on and checked bag allowances
  - Some airlines check the weight of both carry-on and checked bags!

Seat selection fees

Read recent airline reviews for:
- Customer service
- On-time performance
- Seat comfort and in-flight amenities

🧳 Before You Go: Planning & Packing

Documents & Organization

Check passport validity (many countries require validity for 6+ months after program end date).
Confirm visa or entry requirements.
Keep immigration documents together and make paper + digital copies saved in a safe place.
Download your airline’s app for easy access to boarding passes and flight updates.
Exchange a small amount of local currency before departure.
- Banks may have some of the best exchange rates while the airport may have some of the worst.

Packing Smart

Pack essentials in your carry-on: medications, chargers, documents, snacks, entertainment, and a change of clothes.
Follow airline guidance for what can be placed in carry-ons versus checked baggage.
- Airlines regularly restrict how much liquid can be brought in a carry-on or whether a power bank/external battery can be in a checked bag or not.
Dress in layers in case of changing plane cabin temperatures.
Bring an empty refillable water bottle to refill past security in the airport. Stay hydrated!
Have some healthy snacks on hand, just in case!
- Be mindful of the layover and/or destination country’s restrictions on what can be brought in. Fruits, vegetables, and meats may be restricted items, even if they were given to you on the plane.

✈️ Getting to the Airport

Arrive early:
- approximately 2 hours before domestic flights
- approximately 3 hours before international flights
Check in online ahead of time when possible. If checking a bag, you will still need to visit the check-in desk.
Keep ID or passport accessible.
Be prepared for security screening (removing electronics and liquids from carry-on, removing shoes if required).

ℹ️ On the Plane

Choose a seat that fits your needs:
- Aisle: easier movement
- Window: better for resting on the flight

Dress comfortably.
Keep essentials within reach.
Be mindful of shared space.
Follow all safety instructions given by the flight crew.
Some flights may have charging ports available. Many planes still have USB-A ports.

✨ Long-Haul Flight Tips (6+ hours)

Stay hydrated and avoid excess caffeine or alcohol.
Move or stretch every 1–2 hours.
Bring comfort items: neck pillow, eye mask, headphones, lip balm, moisturizer.
Compression socks help circulation.
Download entertainment in advance; don’t rely on in-flight Wi-Fi.

💳 International Travel Essentials

Arrival Process

After landing internationally:

Go through immigration/passport control
Pick up luggage from baggage claim
Complete customs declaration

💡 Experiencing lines is normal, and staff are used to helping first-time travelers.

Money, Phones & Connectivity

Bring a small amount of local cash; ATMs often offer better rates for currency exchange.
Notify your bank before traveling, including layover locations.
Check phone roaming plans or consider an eSIM/local SIM. Check with your carrier to confirm whether your phone is carrier-locked or unlocked. Phones must be carrier-unlocked to be able to use foreign sims.
Do not rely on data-only cell service. In case of emergency, you do not want to be looking for wifi to be able to connect with emergency services.
Download offline maps, translations, and travel details.
Some vendors abroad may offer the ability to pay in the local currency or your home country’s currency. Local currency is usually the better deal!

Cultural & Practical Prep

Learn a few basic phrases in the local language.
- e.g. "How do I get to ____?" "Can you help me find ____?" "Thank you!"
Plan transportation from the airport to program housing in advance, if not provided.
Research tipping norms and customs.
Travel insurance is strongly recommended.

🕒 Managing Jet Lag & Time Differences

Jet lag is common when crossing 3+ time zones.

Before Travel

Gradually adjust your sleep schedule 2–4 days before departure.
Be aware of your arrival time (morning, afternoon, evening) in the host country’s time zone.
Start the trip well-rested.

During the Flight

Set devices to your destination country’s time zone.
Sleep during your host country’s nighttime. This may mean you’re sleeping and waking at very different hours than you’re used to!
Drink water often and move regularly.

After Arrival

Eat at local mealtimes.
Avoid long naps (20–30 minutes max) to help yourself adjust.
Expect to need about 1 day of adjustment per time zone crossed.
Give yourself more rest or low-activity time as you adjust to your destination's time.

Resources for more information: