Chromebook Collection Strategies

Chromebook collection does not have to be a daunting task. Creating a clear plan which includes your administration, SBT, Digital Learning Coach, and school staff is the key to success. Consider these points to ponder as you create your collection plan.

Chromebook Collection Ideas

Parent Communication

Notify parents/guardians early of upcoming chromebook collection and your school site procedures. Use your school website as well as electronic/ written communication.

Messages might include clear language about chromebooks that are lost, broken, or not returned in working order. Provide a list of fees for repairs/ replacements.

Examples:

Or, consider creating an audit form to be completed and signed at home. (Form example - Chromebook Collection)

Procedure Videos

Ensure staff, students, and parents are aware of all collection procedures using video. Topics might include:

  • Chromebook Care - Cleaning Tips
  • Form Completion
  • Audits for Damage
CB Cleaning 2018.mp4

Damage Audit

How will you ensure your devices are in working order and ready for deployment next school year? Consider an audit process to check chargers, screens, exterior, and audio.

Student Communication

Push out reminder messages to your students' Chromebooks regarding return procedures and important dates. These will appear on the wallpaper of your students' Chromebooks.

Student Volunteers

Include students as leaders on their campus. Partner with your Computer Science, STEM, robotics, or other classes so students can support your chromebook collection.

Students might:

  • check charging cables
  • prepare charging cables for storage
  • clean screens / devices
  • check chromebook audio
  • inspect headphone jacks

Collection Rotations

Chromebook collection is a process. Create stations to ensure your chromebooks are prepared for storage.

Collection Support Documents

Battery Care

image of document listing how to care for the battery of a chromebook
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CTL Support

Image of CTL Reference document listing names of support personnel
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Repair Notice

image of Chromebook collection reference sheet including fees for chromebook damage
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Digital Inspection Form

Image preview of Google form to complete during Chromebook hardware inspections
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Deep Sleep

Image preview of document providing sets to putting chromebooks in deep sleep mode
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Collection Flow Chart

Image preview of flowchart showing the steps of chromebook collection for students, teachers, and staff
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Sample Tech Fees

Image preview of document listing the fees for chromebook damages
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Check-in Cards

Image preview of student check-in cards listing required hardware and fees for damaged hardware
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Carson City Collection Presentation

NVReady21 End of Year Chromebook Collection - CHS example

Sample Inspection Form

Image preview of document listing the damage checks required during chromebook collection
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Carson City Collection Process

Image preview of document listing the steps of Carson City Middle School's chromebook collection
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